Wow you guys are so fast and so thorough. I really appreciate it.
Some answers to questions above:
49 minutes ago, Joshua Katz said:
1 hour ago, Guest Beth Shaw said:
For instance, we presented a code of conduct that will be required of committee membership that includes a disciplinary clause, "Failure to abide by this agreement may result in removal from any and all GECA committees, upon a 2/3 vote by the full Board. Such vote may take place via email, at a regular or special Board meeting, or any other medium." She disagrees with this because Robert's Rules has a whole way to handle discipline issues with a disciplinary committee.
It depends. How are the committees appointed in the first place? Also, do your bylaws permit email voting? If not, then a motion permitting them is out of order.
Committee chairs are appointed by the president per the bylaws. There is no mention of how committee members are determined.
Bylaws do not allow for email voting, so it seems the motion is out of order. How can we correct this? I'm guessing I should say "I move to amend the motion previously adopted regarding the code of conduct for committee participation. I move to strike out the words, "Such vote may take place via email, at a regular or special Board meeting, or any other medium."
51 minutes ago, Joshua Katz said:
1 hour ago, Guest Beth Shaw said:
Is it even necessary to have a motion about the regular day of the meeting? Our bylaws state the months the meetings are held but no documentation specifies the 4th Thursday. The only requirement is to give 10 days notice to the membership.
Do the bylaws specify anything about how the decisions gets made? If not, and assuming this is a board meeting, then the board needs to either schedule the next meeting at each meeting, or adopt a pattern as you've done here, so yes.
The motion about the regular meeting day was voted on at a general membership meeting (not at a board meeting).
46 minutes ago, Joshua Katz said:
Do the bylaws specify anything about how the decisions gets made? If not, and assuming this is a board meeting, then the board needs to either schedule the next meeting at each meeting, or adopt a pattern as you've done here, so yes.
This is the only piece the bylaws that discusses decisions of the membership, "The Corporation, by majority vote of those resident members in good standing at any regular meeting, may take a position on issues which are of concern to the community or to the county."
53 minutes ago, Richard Brown said:
If the bylaws don't specify the day or time or place of regular meetings, the organization would normally adopt a motion in the nature of a standing rule to specify the date, time and place of the monthly meetings. As an alternative, the society can set each future meeting by a motion adopted at the previous meeting, sometimes referred to setting meetings by resolution. Some organization set meetings several months in advance. Also, bylaws frequently authorize the president or the board or a certain number of members to call special meetings (or even regular meetings). Do your bylaws provide for that? How are your meetings set now?
Here is the portion on Meetings: "General meetings shall be held in January, March, May, September and November of each year. Members will be given at least ten days notice of each meeting place, time and purpose by the Corresponding Secretary. Special meetings may be called by the President at any time he/she may deem necessary. Any meeting may be cancelled by a majority of the Board of Directors; notice of each such cancellation shall be given to the membership as soon as is practicable after the decision to cancel has been made."
55 minutes ago, Joshua Katz said:
I don't know that we know enough to say this. It appears to me that the rule in question is being adopted by the board, and is in the nature of a standing rule. If the board appoints the committees, that's one thing, but if the membership appoints them, that's something else. A board motion does not seem sufficient to me to set aside the disciplinary process. It's possible this was correct, and possible it wasn't.
How committees are formed is not defined in the bylaws. The president has been appointing the members. What does Roberts Rules say about how committees are formed?
Correcting Minutes
in General Discussion
Posted
Wow you guys are so fast and so thorough. I really appreciate it.
Some answers to questions above:
Committee chairs are appointed by the president per the bylaws. There is no mention of how committee members are determined.
Bylaws do not allow for email voting, so it seems the motion is out of order. How can we correct this? I'm guessing I should say "I move to amend the motion previously adopted regarding the code of conduct for committee participation. I move to strike out the words, "Such vote may take place via email, at a regular or special Board meeting, or any other medium."
The motion about the regular meeting day was voted on at a general membership meeting (not at a board meeting).
This is the only piece the bylaws that discusses decisions of the membership, "The Corporation, by majority vote of those resident members in good standing at any regular meeting, may take a position on issues which are of concern to the community or to the county."
Here is the portion on Meetings: "General meetings shall be held in January, March, May, September and November of each year. Members will be given at least ten days notice of each meeting place, time and purpose by the Corresponding Secretary. Special meetings may be called by the President at any time he/she may deem necessary. Any meeting may be cancelled by a majority of the Board of Directors; notice of each such cancellation shall be given to the membership as soon as is practicable after the decision to cancel has been made."
How committees are formed is not defined in the bylaws. The president has been appointing the members. What does Roberts Rules say about how committees are formed?