kcrown

Thank you, this is very helpful!

A motion to change by-laws is coming up (proper notice has been given) for a meeting.  A member who cannot attend wants to furnish a written submission for addition into debate.  There is no where in the by-laws where this is allowed.  Can you direct me to RONR where this is either allowed or disallowed?

Thank you very much!  This was my thought process but wanted confirmation that my common sense approach was correct!

Can a member, who is not attending a meeting, submit a written motion to be read by the president and, if seconded, have the assembly debate and vote?  

Can anyone ever submit an anonymous motion?

Thank you Gary, I appreciate your response. I found that information in another forum post  

Our convention is being canceled, not by our choice and we cannot amend our by laws because we cannot meet, is there nothing we can do, in these unusual circumstances, to proceed with a virtual/mail-in election?

Our Annual fraternal convention (usually around 900 attend) which has approximately 500 delegates registered, is in the process of being cancelled due to Covid restrictions.  However, we still want to elect the next incoming officer so that future conventions, fundraising, etc can be commenced.  Our by-laws do not currently have anything regarding virtual meetings and/or voting electronically.

From reviewing the Forums it looks like the best way to accomplish this since we cannot meet to amend our By-laws is to:

• Have the Board of Directors adopt a policy allowing virtual meetings and elections to take place;
• Vote virtually notwithstanding the lack of authority and when we meet in-person again, ratify the action (election) taken by delegates pursuant to the decisions made at the invalid meetings  

Is this correct?

Secondly, technically we many members that would qualify as a delegate any given year.  However, this year, we had approximately 500 delegates registered to attend the convention.  Would it be correct to say that those 500 delegates who registered would be the only ones to have a vote in these circumstances?  

Thank you in advance.