Adjournment before completing agenda

[Guest Rose]

Good day.

If a meeting adjourns and all action items are completed but the information items are not do the info items need to be added to next agenda or can minutes reflect that the information was received because reports were provided. Anything in Robert's Rules about this? Thanks.

[Josh Martin]

53 minutes ago, Guest Rose said:

If a meeting adjourns and all action items are completed but the information items are not do the info items need to be added to next agenda or can minutes reflect that the information was received because reports were provided. Anything in Robert's Rules about this? Thanks.

If by "information items" you mean the reports of officers, boards, committees, and the like, such reports may only formally be given at a meeting. So these would need to be given at the next meeting. That does not necessarily mean they must be on the agenda. The minutes are a record of what happened at the meeting, so the minutes should not reflect that these reports were made if this did not, in fact, occur.

If by "information items" you mean something else, then RONR has no rules concerning such matters, and it is up to the assembly what to do with them. Such items certainly do not belong in the minutes of the meeting, since they did not occur during the meeting, and since such items are not business in the parliamentary sense, it's quite possible they would not belong in the minutes even if they had occurred during the meeting.