Jeff Y Posted January 24, 2021 at 10:21 PM Report Share Posted January 24, 2021 at 10:21 PM Our Board meets monthly, and a practice has recently started where a Board member (not the Chair) will send an email to other Board members, indicating that they want to make a motion for the Board to act upon. If I understand correctly, the Chair then initiates the introduction of this motion by email to all Board members, requesting the seconding of the motion. Should a second be received, a request for a vote by all Board members is sent by the Chair. Per our by-laws, if a quorum of Board members respond to the email thread, it is considered to be a valid vote. Are there any time limits upon either how long after the initial motion, a seconding of the motion can be received? Must is occur X # of days before/after a formal monthly Board meeting? ANY other helpful suggestions on conducting or improving these processes would be genuinely and gratefully appreciated! Thanks! Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted January 24, 2021 at 10:43 PM Report Share Posted January 24, 2021 at 10:43 PM This is completely outside of RONR, which says that "A group that attempts to conduct the deliberative process in writing—such as by postal mail, electronic mail (e-mail), or facsimile transmission (fax)—does not constitute a deliberative assembly." (12th ed.) 1:1 footnote 1 (emphasis added). So your organization will need to develop and adopt any particular rules around this practice, including the details that you ask about. Quote Link to comment Share on other sites More sharing options...
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