I serve on a board as the secretary. There have been a handful of instances recently where certain board members have not been forwarding correspondence that has been addressed to the board as a whole, or where an officer has provided the board with only an excerpt of an email. Some of this correspondence has dealt with legal issues.
Should I make a motion requiring all board members to distribute to the entire board all correspondence they receive that is addressed to the board as a whole, or is there something in RONR that addresses this? Is there ever a situation in which an officer should withhold correspondence addressed to the board?