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Drummin

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  1. The constitution does authorise the calling of a special meeting. The question is around was the calling of it done properly ?
  2. The content of a constitution is not perfectly clear. “Notice of every General Meeting shall be given to the members entitled to attend and vote, by a circular specifying the time and place of such meeting and business to be transacted. All notices calling meetings may be sent by post to members”. Now a Special meeting is called. There is no mention in the constitution of having to send notification in writing and taking note of the word ‘may be sent by post’. No notification was sent out by post. The members were not written to. Note. The normal practice is that a notice in writing is sent to members with the date, time and agenda for the AGM. A newsletter was sent by e-mail to members which included in item 2, that “An Extraordinary General Meeting will be held in the clubhouse. Date & time. Plus wording of the Motion”. Question 1. Does the newsletter qualify as a ‘circular’ or should the member have been written to ?. Question 2. If we vote on this at the start of the meeting, (as to whether the members were properly notified or not) is the vote a) A majority vote(procedure was or was not followed) A 2/3 majority, because the vote is on a constitutional issue (to clear up the understanding / Interpretation as to whether the members must be notified in writing or not)
  3. The content of a constitution is not perfectly clear. “Notice of every General Meeting shall be given to the members entitled to attend and vote, by a circular specifying the time and place of such meeting and business to be transacted. All notices calling meetings may be sent by post to members”. Now a Special meeting is called. There is no mention in the constitution of having to send notification in writing and taking note of the word ‘may be sent by post’. No notification was sent out by post. The members were not written to. Note. The normal practice is that a notice in writing is sent to members with the date, time and agenda for the AGM. A newsletter was sent by e-mail to members which included in item 2, that “An Extraordinary General Meeting will be held in the clubhouse. Date & time. Plus wording of the Motion”. Question 1. Does the newsletter qualify as a ‘circular’ or should the member have been written to ?. Question 2. If we vote on this at the start of the meeting, (as to whether the members were properly notified or not) is the vote a) A majority vote(procedure was or was not followed) A 2/3 majority, because the vote is on a constitutional issue (to clear up the understanding as to whether the members must be notified in writing or not)
  4. Ten days notice of General Meeting convened by order of a Committee shall be given to the members entitled to attend and vote, by a circular specifying the time and place of such meeting and business to be transacted. A further notice shall be placed on the Clubs Notice Board. All notices calling meetings may be sent by post and addressed to members at such address as may be recorded in the Club book. Question. 1. Would a newsletter and text be sufficient under the term "by a circular" ? 2. Is the committee obliged to send written notice (by post) to members, given that it states. "All notices calling meetings may be sent by post"
  5. Can a motion that is brought before a Special or extraordinary general Meeting (EGM) be amended, in the same way that a motion at Auunal General meeting could be amended (ie. by a propsoer / seconder). Or must the assembly vote on the original motion only.
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