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  1. One of the ways to give previous notice for a motion is to do so orally at the previous meeting if that meeting is within a quarterly time interval. A motion, for which previous notice was not given, is postponed to a later meeting within a quarterly time interval. Does this have the same effect as previous notice? Consider these two scenarios. Situation A At a society's regular monthly meeting in July, a motion is made to amend a previously adopted motion. No notice was given for this motion. If the question is put on the motion at the July meeting, its adoption will require a two-thirds
  2. I'm not sure it's entirely irrelevant. For instance, p. 467, ll. 28-35 state that the executive board may accept resignations and fill vacancies if the bylaws are written in a particular way. It seems that this would also apply to appointments to committees of the assembly, which is not included in the last full paragraph on page 497.
  3. Minutes can be examined by the members of the body whose meetings the minutes document, whether that is a meeting of the members (society), the board or a committee. In other words, if you're not a member of the board or a particular committee, then RONR does not give you a right to examine the minutes for the board or that particular committee.
  4. Hmm. Recursive reading algorithms do cause nasty headaches. Page reference fixed in post #2 above. Thanks for catching that.
  5. If a person is a member of the board by virtue of being an officer, when he ceases to be an officer, he is no longer a member of the board (p. 484, ll. 6-8). Only members of the board have a right to be present during a board meeting (p. 644, ll. 29-32). The chairman of a meeting can exclude a disorderly nonmember from the room (p. 644, ll. 32-33), or the members of the board can adopt a motion to go into executive session, thereby excluding all people who aren't members of the board (p. 644, l. 33 to p. 645, l. 3). A disorderly board member may only be ordered to leave after repeated or ve
  6. If the confrontation itself occurred during the meeting, I would take the necessary steps to restore order. But since there are legitimate reasons to have a roll call or signed ballot vote, I'm not sure the chair could rule it out of order ahead of time. If I knew when the motion was made that this was likely the only reason for publicizing the members' votes, I would caution the members that isn't a good reason, which should hopefully encourage them to withdraw the motion.
  7. Continuing Bruce's thought, later on page 420, it is stated that in a society having a large membership but small attendance, a motion to order a roll call vote is dilatory, but the same result can be achieved through the use of a signed ballot. A ballot vote is taken, but each member signs his name on the ballot. Each member's vote is then recorded in the minutes, the same as it would be for a roll call vote. Tying this into Mark's original question: A motion to take a roll call vote in a meeting of the full assembly is usually dilatory. In this case, a motion to take a ballot vote (which w
  8. RONR doesn't address transferring the rights of membership from one person to another, other than to say that membership can't be transferred. Since we discuss RONR here, you'll have to look to your other rules (or laws, if they say you can give powers of attorney) to give you an answer.
  9. RONR, 11th ed., page 34, lines 7-9: "Under parliamentary procedure, strictly speaking, discussion of any subject is permitted only with reference to a pending motion." The remainder of page 34 and the top of page 35 continue with a discussion of some exceptions, which should be rare. One of the most common exceptions was noted by Edgar, for committees and small boards.
  10. RONR (11th ed.) makes a reference to the transferability of membership on page 428, line 35 through page 429, line 2: One of ". . . the essential characteristics of a deliberative assembly [is] membership is individual, personal, and nontransferable."
  11. It also applies to special committees that are appointed by a body whose members have terms that expire (unless the motion appointing the committee explicitly requires the committe to report after the change in membership). This rule was expanded in the 11th edition. See RONR, 11th ed., p. 502, l. 31 through p. 503, l. 2. However, if the special committee is appointed by the full assembly, whose members do not have a term, the committee continues its work even if an annual meeting intervenes (p. 502, ll. 29-31).
  12. Was this committee created by the membership or at a membership meeting? Or was it created at a board meeting, instead?
  13. Another key detail that is often misunderstood: To move the Previous Question, a member must have the floor. He may not blurt it out while another member is speaking or when the chair has not assigned the floor to him.
  14. No one here will give you legal advice, so we don't speak to what is or is not legal. We can explain how we think your questions would be answered using the guidance in RONR. Let me attempt to do that here. Minutes do not need to be approved before any adopted motion is implemented. The decision of the assembly is made when the motion is adopted. The minutes are simply the record of what happened for the long-term memory of the organization. It is appropriate for the officers, board or other authorized members to carry out the motions right away. Indeed, they may be neglecting their dut
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