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Policy 8.01.1 - Complaints and Disciplinary Action Policy All fees are non-refundable. Procedure: Privacy is of paramount importance during the process. The complaint form, located on the NKC website, will be completed, signed, and include the $50 fee. ● No fee will be charged for harassment complaints initiated by current Board members. The Board will organize a committee to address the complaint: a) The first stage will be to establish that the complaint appears to have merit. b) The committee will meet within 30 days of receipt of the complaint to decide whether to continue with its investigation or to dismiss the complaint. c) Should the board choose the latter, the complainant will be advised of the outcome. If the complaint is to proceed, the person(s) under review will promptly receive a copy of the complaint form and will have 30 days in which to respond. The committee will meet once all responses have been received, and no longer than 45 days after the complaint form was delivered to the member(s) under review. a) Disciplinary measures will range from no action, to a warning, to a suspension or other temporary disciplinary measures, to expulsion. b) Repeated infractions will result in higher levels of discipline. If the expelled member(s) wishes to appeal the decision: a) An independent arbitration committee will be arranged by the Board. Arbitration committee members will be solicited from other local dog clubs or the community, depending on the nature of the complaint. b) The fee for arbitration of an expulsion shall be $100. Club Code of Ethics Members hereby pledge to practice good sportsmanship at all times, and to conduct themselves in a manner that reflects well upon the Club. Members will refrain from verbal aggression, insults, derogatory names or language, rumors or gossip, vandalism of personal or club belongings, threats, personal attacks, cyber bullying or any other action that could be construed as harassment

At an executive meeting 8 months ago, the discussion became very heated and a board member raised their voice at the board . They also told one of the board members who was making derogatory comments towards them to F--- Y-- . Months later [8 MONTHS]a x board member put in a formal complain about the board members behaviour at that executive meeting for using a swear word and shouting and they are seeking disciplinary actions against this board member due to that conduct. Does Roberts rules of order have anything to say about the time line for discipline for conduct during a board meeting, specifically can old complaints be dug up .

Thank you

Three members of our club were given a few months suspension as a discipline. Suspension means, no club activities suspended from sitting on the board for a few months. Our bylaws do not cover an appeal process. Our bylaws say that if our bylaws do not cover something then we revert to Robert's rules. I would like to help these people with the appeal process but our bylaws do not describe what that would look like? Does Robert's rules, assure an appeal process. If so, what does it look like? How is it done

Due to a violations of our bylaws a appointed resolution committee suspended 3 board members for 3 months . At the end of 3 months, these three board members can resume their position on the board. These three board members are the vice president, treasurer and membership chair. The jobs of these three board members will temporarily be assumed by three of the remaining board members. Can we replace board members under suspension with club members to temporarily fill directors seats. There are only eight directors so losing three is significant.

1.3 If there is a conflict between these Bylaws and the Societies Act or the regulations under the Societies Act, the Societies Act or the regulations, as the case may be, prevail. a) If the bylaws do not address a specific subject, the Societies Act and/or its’ Model Bylaws will be the default. 1.4 Words imparting the singular include the plural and vice versa, and words imparting a male person include a female person and a corporation. 1.5 To settle procedural disputes, the club shall consult the latest version of Robert's Rules of Order, provided the issue is not addressed in our bylaws and policies. Filed Date and Time: February 27, 2022 01:53 PM Pacific Time

a special resolution Societies Act: an “Ordinary Resolution”, which is a resolution passed at a members’ meeting by a simple majority of the votes cast by voting members or consented to in writing by 2/3 of the voting members outside of a members’ meeting; and a “Special Resolution”, which is a resolution passed at a members’ meeting by at least 2/3 of the votes cast by voting members, or consented to in writing by all of the voting members outside of a members’ meeting. as an example a special resolution may be needed to remove a board member

Our bylaw comity is proposing to add this change to the bylaw restricting special resolutions. 'The board may put forward Special Resolutions provided 2/3 of the board are in favor of the resolution'. My way of thinking is , any member should be able to put forward a special resolution regardless of being on the board. or am I interpreting this wrong or is it poorly written?

What wording could we use to make Roberts rules the rule of order , the rule of order that our club follows.