Joshua Katz

Then, per your rules, you shouldn't be having virtual meetings, and business conducted at them is void, absent some authorization in the bylaws.

Do your rules allow for virtual meetings? If so, they should also provide a means for raising privileged motions. If not, well, you have a problem.

I don't see why. On a semi-related note, I think we should have an even number of Justices on the Supreme Court.

If your rules allow for it to happen, then yes, it's really a motion. A motion is a proposal to take action. If your rules have a mechanism for proposing to take action outside of a meeting, then you can do that.

I'm guessing you're the secretary? If so, neither. First, the content of reports should not be in the minutes. Second, the minutes should reflect what happened at the meeting, not what should have happened, so if the minutes are going to include the contents of the treasurer's report, they should reflect what was reported.

Thank you, I strive to keep things from getting dull.

It has to be done by bylaw. Whether it needs to be done in the national bylaws or could be in the affiliate bylaws depends on other aspects of the structure. But it cannot be done by a board decision in the circumstances you describe.

We have had good experiences with gotomeeting. We have handled order of precedence with the status functions. For instance, if you have a privileged motion, you choose the rabbit status. I'm not sure why they would break down with amendments.

Well, I guess try that, and also give notice about amending the articles. At least, that seems like it might work. Again, though, don't do it now. Wait until after the apocalypse.

Just out of curiosity, if this is a community, so the people live there, why is it so hard to gather a quorum that it hasn't happened for 11 years? (Obviously, don't gather one now!)

I think the question being asked is how the members have elected one third of the Board each year if membership meetings haven't gotten quorum in 11 years.

Maybe. But it's not an argument, I don't think, for writing the minutes in accordance with the draft version of an agenda that was amended before being adopted, or in accordance with an adopted agenda that was later amended.

Agreeing with Mr. Huynh, a few things. First, the situation illustrates why it is a mistake for your organization to permit absentee ballots to be counted together with in-person ballots. Unfortunately, I'm not sure what guidance to offer there in this situation. Second, absent a bylaw provision, only those who have a majority should be elected. We do not give legal advice here, we give parliamentary advice based on RONR. As for precedent, what your organization has done in the past is helpful so long as it does not conflict with your rules, but RONR is not like a legal system with common law. The board should not be attempting to control elections held by the membership.

A law of this type (or order, etc.) is substantive, not procedural. You still have to follow it, of course, but it's not the basis of a point of order, and has no position in the order of precedence given in RONR. What's my point? Simply that if a quorum-full of people break the law and show up to a properly noticed business, and that meeting has not been cancelled, they can conduct business. I think that's a bad outcome. No, the bylaws of NAP or TSAP could be written to apply to the conduct of business in subordinate assemblies, but, so far as I know, they are not. However (I haven't looked in quite a while) IF those organizations have a means to electronically amend their bylaws, they could consider an amendment that would make them applicable to subordinate assemblies. It's an idea, anyway.

I'm not sure what work "duly elected" is doing here. Regardless, unless your rules contain a contrary provision, the Vice President becomes President.