Robert Dingus

The President is the Chair, so the agenda is set by the secretary, and by normal procedure established over the years, a flow to the meetings. OK we need to create a policy / communications channel, to handle this then, we have nothing in our Bylaws about usage of modern tech, for the way things are done now. thank you robert

We are a non profit 501c3, the information being requested is for minuets of meetings, and other files, that are available by all association members, by going to the front office. the individuals asking or directing the President to give them information outside of the approved channel, is our concern. At this point she has to ignore these directives, as at her home she is not acting as a president, but an ordinary member with no authority.

its my understanding, that a Board of Trustees authority is only valid in any official capacity during their appointed meetings, and when conducting tasks specific to their role in that position. if they are not functioning as a Board member then they would be like the rest of us just Association members, and have no authority. does this sound correct ? we have people that are sending questions directly to our Presidents Email, asking for specific details and documents, in other words being a pest. if the Board Members are assembled and conducting business is my opinoin is when these questions and requests should be made. is this correct. Thank you Robert

thank you for the guidance, the lawyers, said that in executive session do not take any notes / minutes if its learned that those documents exist, it could become a liability and be used against the organization. Point blank he said the secretary leaves the pencil and pad out of the room. no proof no liability. Robert

Thank you, we do not have any rules forbidding or limiting. other than it has to be a sitting board members, i have suggested that the Executive committee look at this as a whole, so there are no loop holes, and all agree on the response. have a great week. Robert

thank you all, this has been extended into another topic, just posted. Robert

Can a current sitting board, read and review past boards, minutes of executive sessions. example: a policy was created in executive session, and no references to it are mentioned in the normal board minutes. reasons for reading past minutes, is to determine / settle a current board concern about the issue being previously discussed and handled. what are the requirements to read these documents, if they exist. would this be required to get a legal order to open and read. all reading to be done in executive session only, and that is as far as the information goes, to help evaluate a past issue, and how it was applied / justified. Thank you.

in this case as far as the Finance Committee goes, the chair person gets a list of people volunteering to join the committee, we have 6 volunteer positions, after that person selects the committee then the list is given to the Executive committee, to approve of those appointments. Then the individuals are notified by the chair if they are on the committee. some of our committees are by appointment and approval of the association, in this case we are safe on this point. we have / are consulting with the attorney, just in case as well, this person along with another individual, were given legal barring in the past, would say about 4 years ago maybe more, i do not know the details of that action only that it happened. Robert

or rules do not have any methods of restricting or barring, individuals from membership and participating as a member of a committee. said individual, refused to sign a confidentiality agreement as part of the Finance committees, required documents, and access. this person cannot be trusted to keep data under their control, and wants to broadcast on social media, sensitive data. thus causing discord among the association and its members. since Roberts rules is our final authority when our by-laws falls short. this person has continually threatened to go to the IRS, and Attorney General and other agencies when they don't get their way etc. This individual does not hide the threats and are posted on social media now. under Roberts rules, how can we bar this person or other means of censure to protect the association. Robert Dingus

We are looking for a Parliamentarian for out annual association meeting. Is anyone that lives in the Central Ohio area available or interested. Actual location of meeting is in Lancaster, Ohio. our last 2 local Parliamentarians are no longer around, one passed away and the other stopped filling the role. I am asking on behalf or our organization, and at the request of the President. we have had a major shakeup in the past 2 years, and now the board is finally functioning properly, and improvements in the over all health of the organization is great. Thank you Robert Dingus if interested you can contact me at robertdingus2@gmail.com