Daniel S.

This is a regular meeting is a board meeting but is open to members. During this meeting we will go in to executive session. Some things in these meetings are a matter of confidentiality. Say maybe a motion that is made on the rate of pay for personnel. We really do not want this information to be common knowledge. I am hoping to find a mechanism that can be used in a situation like this to where the pay raise for one employee but say maybe not the other can be kept confidential as it would in the average business.

No, there are just two of them and I believe that they do not currently meet the requirements to be counted as members. On the other hand I thought that what happens in executive session is by nature secretive to those that are allowed to be in the session. If any member can review those minutes then they are hardly secret. At any given time we may have between 1,500 & 2,000 members (not hard to become a member). So if any one of those members are privy to the minutes then they may as well be a matter of public record and there is no point in going into executive session at all.

So our minutes are kept at our office building. We have personnel at this office building who should not be privy to the content of the executive session minutes. I would assume that the executive session minutes should be filed separately from the minutes from the meeting that is held out of executive session? If so where?

If a motion can be adopted in executive session but what I wonder is how is this documented? Are minutes kept executive session? If so how are those minutes filed since the nature of executive session may to keep the content of the meeting private? If not then how are the motions documented for future reference?