MaryanneM

Thanks everyone, you've answered my question. They use Executive Board and Executive Committee to mean the same thing.

Thanks for the replies. I'm still unsure. I found this in our bylaws: If the President must vacate the office before the term is expired, the Vice-President shall serve the balance of the term. If there is no Vice-President, the vacancy shall be filled by appointment. All other Executive Committee vacancies shall be filled by appointment of the Executive Committee. I take the above to mean they can find someone and appoint them to replace the old secretary. But do we need to advertise the vacancy before appointing? Can the Executive Board just appoint or do they have to vote? Or do all the members have to vote at the next meeting?

Our bylaws do not have a procedure for filling a vacancy. Our secretary resigned midterm. How should we proceed?

Thanks for the replies and clarification. The secretary ended up convincing the board that he was right and to wait until the next meeting to remove the budget from the website. I see now that was incorrect. The secretary believes RONR says all of the PTO schools should post their budget (in his words on the web for transparency) and would like to amend the bylaws. My reading is that the treasurer needs to maintain an updated file available for review (for example, by request from a parent). Any advice on how to process would be appreciated.

I'm looking for some clarification- Our secretary sends the board a draft of the minutes following each meeting. He asks for any comments or changes. Then he puts them on our organization's website as a draft. The minutes are approved at the next meeting (four weeks later). The thought process behind posting the draft is to share time-sensitive information. At our last meeting, the secretary attached the budget to the draft minutes. There was discussion about pulling the budget, but in the meantime, everyone agreed that the minutes were ready to go. The secretary attached the budget to the draft minutes on the website. He said that since the board approved the draft minutes, that automatically meant the budget was approved to be posted as well. No Currently, the board voted majority to remove the budget, but the secretary says this is in violation of RR. He says we can't make a motion to remove the budget from the draft until it's voted on at the next meeting. Can someone please clarify the right way to proceed? Thanks in advance.