Alicia

I am - they cam and did an organizational grant and one on the list was to do a letter of commitment and I got a couple of copies as examples from them and tailored this one to them. But I guess my big question is does it have to get approval from the board before I can present it ? or can I present it ( and/or ask them to sign it ) and it would not be in any violation of parliamentary procedure ?

I was reading through Roberts Rules and couldn't find anything either.

The board has never had a job description and working with AAM and a local consultant we discussed a letter of commitment - saying basically that they commit to the mission statement, an advocate for the museum, to volunteer on a committee, that they will commit to regular attendance at board meetings, and that below 50% attendance is grounds for dismissal, disclose any conflict of interest, attend special board meetings, support museum events etc. These are the different topics

I have just been elected President of a Not for Profit/ Historical Society- I was elected by the board because for the past 40 years they have been a social club but now have taken on 2 museums and need to move to a more business / policy/ working board. The board members that stayed - and the new ones that came on know this is the goal. My question is I would like to have the board Sign a letter of Commitment - do I have to take it to the board for approval ? or may I send it to the board before the next board meeting requesting their signature on the letter so that while I have spoken about the plans ahead and what we need to do ? Or do I have to have them read and approve it before they sign it ? I am also putting a board notebook together for each board member - Do i have to run that by them also ?