Clay Rembert

Outstanding...thanks!

Hello! I sincerely trust that you are safely navigating your way through this current pandemic successfully! Question; In your experience, how often have you seen things such as tables and diagrams included in the bylaws of an assembly? Thanks in advance! Clay

Wow, mega thanks for the replies, it looks like I wasn't being too picky after all! Clay

Hi, Just a general question; how often have you seen the term "Documentarian" being used by assemblies instead of "Secretary"? Thanks! Clay

Josh, Awesome explanation...mega thanks! Clay

Josh, To your point of how meetings are scheduled, here's the exact verbiage (minus the formatting) in our bylaws: Types of Meetings The B2 Resident Council will conduct the following types of meetings: Regular Meetings will be held: o Monthly o On the Sunday before the normal building meeting o Starting at 2pm in the lobby o And adjourned in under 90 minutes (recess is optional) -------------------------------------------------------------------------------------------------------------- Annual Meetings will be held: o Yearly, as close to anniversary date as possible o On the Sunday before the normal building meeting o Starting at 2pm in the lobby o To celebrate the previous year’s accomplishments o To include special activities -------------------------------------------------------------------------------------------------------------- Special Meetings: o Must be called by president o Address business that can’t wait until the next regular meeting o Do not require previous minutes be approved o Must be adjourned in under 90 minutes (recess is optional) ------------------------------------------------------------------------------------------------------------- Hope that makes sense...thanks again! Clay

Hi Josh! We are planning to amend our bylaws to address the issue and conditions under which a meeting can be postponed...thanks! Clay

Hi, Atul and Josh, neither our current bylaws nor standing rules specifically address the postponing of meetings (of course now we a have a reason to amend them). However, the bylaws do state that the president has unlimited delegation authority, and will always make decisions that are "in the best interest of the council membership". Ironically, it was a few random members that snowballed, and suggested we consider changing the date for this one time. Hope that makes sense...thanks! Clay

Hi jstackpo, I agree with you. Incidentally, the member was concerned that it will have been over 35 days since our last "monthly" regular meeting as required in our bylaws. The "we" included the Pres., Vice Pres., Treasurer, Board Chair and one of the standing committee chairs. It was scheduled for Sunday the 1st of Sept, but postponed earlier today ( Aug 23rd) and moved to Sep 8th. Clay

Hello, Due to a set of unique circumstances, we postponed our regular monthly meeting and decided to hold it a week later, at the same time, location, agenda items etc. How would the newly scheduled meeting be classified? One of our members adamantly feels that the new meeting should be considered a "Special Meeting". Your thoughts...thanks in advance! Clay www.b2council.in

Awesome comments, just wanted to add that we are not HOA, but a recently formed resident council (http://www.b2council.in) located in a retirement community. Alexis Hunt, you bring up a great point so what we also have in place is a "Greeter & Buddy" Committee. The purpose of this committee is to welcome new residents , help them become acclimated to the building, provide them with information including a copy of our meeting schedule...hope that makes sense. Mega thanks!

Hi Hieu, We rearranged the items on our agenda (on the fly) when our guest speaker, arrived really early for our monthly meeting. The goal was to ensure he had enough time to make his case.

Hi, When should the motion to suspend the rules be included in the minutes? Thanks in advance.

We also post meeting announcements on the bulletin boards in the common areas of our building...hope that helps. Thanks!

Hello, After reading through countless sections of the 11th edition, things are unclear, so here goes...Our meetings are scheduled to be held at the same location and at the same time each month for the remainder of 2019. Question...if we provide a calendar with those dates to each member in advance, are we still required to issue an additional notice each month? Thanks in advance.