Anna

Thank you.

Thank you so much. You help is greatly appreciated.

Thanks, Joshua, that is really helpful. I really appreciate your time and effort to understand what exactly happened. This is what happened: when the chair asked for approval of the previous minutes one of the members said that the minutes don't reflect the proceedings of the meeting as it was captured by the previous secretary and that he has corrections. The chair asked him to submit his corrections in writing and the members decided to approve the minutes after he sends his changes during the next meeting. As I learned here the steps after the secretary writes the minutes is: 1) finalize the minutes , 2) share the minutes with the chair (I thought that minutes should be shared with all the members for corrections before the next meeting, should I start doing that?), 3) approve the minutes during the next meeting I am going to follow your advice and write: "a motion was made to approve the minutes and it was not adopted", I will share the member's changes with the committee, before the next meeting, and if they agree I will make the changes for the next meeting. Does that sound correct? (I feel a little overwhelmed and I have already asked my supervisor to approve a proper governance training for me, as I am not a corporate secretary, and it was recently added to my tasks. It is a really interesting field but my knowledge is limited). Wishing all of you a great weekend.

Thank you for your replies. I understand my question was confusing. Since you are just trying to help ... please, let me rephrase my question: What is the right wording to use for minutes that were not approved? The previous secretary wrote: The members approved the minutes by consent or On motion by...and seconded by...the minutes were approved. During the last meeting the members didn't approve the minutes, and one of them is going to send corrections. Should I write : The minutes of this meeting will be approved during the next meeting OR The minutes were not approved (and provide some details, like that I am expecting amendments from a member?) Thank you.

Hi, I recently took the role of a Corporate Secretary but my experience in Robert's rule is limited. As I try to study and improve I was wondering if you can help me using the correct wording for not approved minutes. What is the write language to say that the minutes were approved and that it would be approved at the next meeting after amendments will be provided ? Thank you