Regarding this statement: "If I understand you correctly, your members-at-large serve overlapping two-year terms, and at this year's annual meeting, you somehow held an election for the terms that were filled one year ago, instead of those filled two years ago."
... you are correct.
Regarding this question: "(2) How do your bylaws define the term of office for the members-at-large? Please post the exact language, not a paraphrase"
.... I have copied & pasted from the bylaws:
"The Business of the Association shall be managed by the Board of Directors duly elected for a two-year term from the membership of the Association and shall consist of not less than 5 or more than 20 directors. Director positions are listed below.
Even Years
Odd years
President
Vice President
Treasurer
Secretary
Indoor Coordinator, Adult
Online Program / Membership Coordinator
Allocations Coordinator
Indoor Coordinator, Child and Youth
Communication Coordinator
Rink Coordinator
Kinder Soccer Coordinator
Youth Soccer Coordinator
Indoor Coordinator, Daytime
Member at Large (4) positions 1,3,5,7
Member at Large (3) positions 2,4,6
Regarding your question: "(1) Did anyone who was elected last year not run for re-election? I know you said "that everyone who sought a position ... was either elected or re-elected," but did any of the incumbents not seek re-election?"
... unfortunately, I think the answer is "yes." I will double-check my records, but i think there was a Board Member who had not been attending meetings and had wanted to leave their position, but instead of them resigning mid-term, we thought they expired.
Ironically, I think we started numbering the M-A-L positions because of similar mix-ups in the past -- I think we figured that if the M-A-L positions were numbered, then at least the incumbents would remember their #'s and catch any errors! đŸ™‚