Brad V.

Thank you. Along this same topic. There will be a proposed amendment that will have an entirely new section added to an existing bylaw section addressing a new topic. Is "scope of notice" addressed the same with a completely new topic? For instance a new section will address "Voting guidelines for this tournament format will be as follows." There then follows 5 individual steps. Does "scope of notice" determine if a step can be removed, or changed? Can a step be added?

Our organization bylaws state we use Robert's Rules of Order. We will be considering a Bylaw Amendment and our bylaws state, "At the first regularly scheduled meeting of the calendar year, the Bylaws may be changed or amended by two-thirds vote of the Club Representatives present, provided that the proposed changes have been presented to the active Club Presidents thirty (30) days prior to the meeting." The 30 days previous notice has been sent. It has been suggested the proposed bylaw amendment must be voted on as written; that no amending of the amendment can be made. No reason for this has been provided. It has also been suggested the proposed bylaw amendment cannot be amended as the now proposed amendment to the original amendment would then require previous notice as in the passage in quotes above. Given the limited information provided a. can we amend a proposed amendment; and b. would the proposed amendment to the amendment fall under the above passage in quotes?

At a recent meeting a motion was made, seconded, discussed, amended, and passed by vote of 9 for 4 opposed. Two months later it has been determined that the person who made the motion was not one of the designated club representatives at the meeting. FYI we allow all organization members to attend meetings. Designated club representatives sign a sign-up sheet and only they can vote, motion, conduct business etc. We have not yet had another meeting. What is the proper way of handling this situation?

Each year at our business meeting we vote on a tournament format. All proposals must be submitted in advance for consideration prior to the meeting. When there are multiple formats submitted we are considering using the exhaustive ballot system for determining a winner. What is the process for amending one or more of the formats prior to beginning the exhaustive ballot voting?

I guess I had heard or read that amendments are not in order if they change the meaning of the original motion. In an extreme example; motion is We will spend up to $2000 for a dog shelter, amended to We will have the banquet at the casino.

Motion and second to discuss the following proposal. How much amending is allowed? Can there be too much amending? If so who decides how much to allow.

So for instance the "A" proposal is motioned, we follow the above process, and the "A" proposal is not adopted. Our existing format "C" stays in place? Can the "B" proposal then follow the same process?

This concerns the format of a tournament. Our by-laws state, "suggested changes to the current format must be submitted in writing...the general format approved will be placed in effect for the next calendar year." Two format changes (I'll call them A and B) have been submitted, both are different, and the effect of either of them would be to completely change the existing format (I'll call it C). We will want to discuss the two proposed changes (A and B) and then decide if we should adopt either of them, or retain the current format (C). Should we have a motion to vote on the three formats (A, B, and C), discuss and then vote? Would a majority be needed to adopt A, B, or C? If no majority then do we continue with the existing format (C)? Can we proceed in this manner? Accept a motion to discuss the two proposals (A and B), and then discuss? Accept a motion to end discussion? A motion to use the following format, and the Representative states the preferred format? Thanks.