dkrogue

Thank you Atul!

Understanding that this should have been done at the time the minutes were up for review and approval, we have a situation where it was discovered that certain comments appeared in the minutes from meetings up to a year old that should not be present. They are potentially harmful to individuals present at those meetings. We have taken steps to revise the minutes, not removing any votes or key content - not changing any original intent - only removing those comments which were extraneous and potentially harmful. Now that we have versions that are more appropriate, we want to know if we can re-review these minutes and re-approve them as revised even though some time has passed. If this is possible, what is the process?

Thank you Atul! 😉

Actually, we would prefer not to have to rescind based on the process. And based on the situation, it could be possible that the motion to rescind would fail. But since the contingency as stated would be illegal - we must help everyone to understand that the motion is no longer in effect. What I'm looking for is something in black and white that supports that direction. Is there any section that clearly speaks to this specific approach and reasoning? I am referencing the 12th edition and see section 35 referring to rescinding etc. It was the page number that confused me - viewing on my mobile device.

Hi George - I'm not seeing what I need there. It is talking about adjourn motions. The motion I outlined above is not a motion related in any way to managing a meeting. I'm specifically looking for language regarding what happens when a motion's contingency cannot be met. Where is it documented that the motion is no longer in effect? Thanks! I really appreciate everyone's help.

Can you point me to the rule # and description of this in RROO? I'm not finding this specific scenario and will need backup for our discussion tomorrow. Thanks!

Excellent - thank you both for your speedy replies and assistance! Much appreciated!

Hi Richard and Atul. I posted as a guest and then created an account - sorry for the confusion and thank you for replying. A motion was made to move funds to a charitable foundation contingent upon consultation with an attorney and confirmation that the funds could be transferred back in the future. The foundation is a 501c3. Legal guidance has been provided and we cannot simply transfer the funds back from the foundation to the organization. We would need to apply for a grant to get the funds back and there are restrictions on what we could then use the funds for. There is also nothing on the foundation side that preserves those funds for our organization. We have not transferred any monies as it took time to get the legal guidance. Now it has been a year since the original motion was made. Based on the fact we have not moved any funds and we can never transfer the money back as stated in the motion - do you both agree that no action is necessary and the motion is no longer in force? And if so - what is the right language to use in communicating this to our membership? Is it null and void or no longer in force because the contingency can never be met as stated? Thanks again! Deirdre