Patriot

In our organization, we don't have regularly scheduled meetings, so our chairman/vice chairman can call meetings at any time with proper notice, and there is no limit on the agenda items for those meetings. So I don't think those would be considered special meetings? If the members call a meeting (by getting a certain percentage of members to sign the call), the members have to list the purpose and can only have ONE purpose for a member-called meeting, so that type of meeting I would consider a special meeting.

Thank you all! I was able to find a clear explanation of how it is to be handled - ie, it is not to be sent to a committee, but directly to the floor of the convention, in our bylaws. I will be emphasizing this with our organization.

Finally found a clear reference in Roberts that defines a call - "The call of a meeting is a written notice of its time and place that is sent to all members of the organization a reasonable time in advance." RONR 1:7

Does Roberts Rules of Order cover how amendments to the bylaws should be handled? Here is the scenario - our organization has conventions, and amendments are submitted by the various units. Typically, those are typed by the secretary and all presented on the floor. However, for the first time in known history, the amendments are being sent to the "Rules" committee, which in our bylaws is a committee for convention rules, and that has been what that committee has always handled. Do we have a rule in Roberts that explains the proper process for this? I thought I read it at one time in Section 59, but just can't find it.

A Chairman wrote in an email that he is going to call a meeting "sometime in the next few months." I am contending that is not a proper meeting call because it does not specify time/place. Is there a rule in Roberts that clearly states that to reference in this situation?