I am a board member of a social club with a board of 11 members. A life member of the social club at large has made a request in writing to be permanently exempt from club work days fines, which is aligned with our bylaws. Our bylaws state:
"Section 11. Fines. [...] Any Life Member may at any time write a letter to the Board of Governors requesting to be excused from all future work day fines. All requests will be accepted by the Board."
Past practice of the board has been to take up such requests in a motion and vote upon them. Given the language of the bylaws, is it proper to vote upon the measure? Or would the notice by the chair that the request has been received be more proper?
Some members of the board have stated their intention to vote against the measure. If such a motion were to fail after a vote, would that not be null and void, since it is a disallowed outcome?
Thank you for the help!
