A questioner

Thanks for the insight. Today the President retracted the letter and gave him back his membership as it was pointed out that it was not a board vote. It will come up again at the next board meeting depending on his behaviour. To be fair, he is hot headed and argumentative and will not let the matter drop (former employee theft). This has resulted in him losing his role as Vice (extreme circumstances in the boards view). We are hoping that at the AGM, the board will answer some of our questions as to the situation re former employee. All we’ve gotten is no comment due to PIPA and oath of confidentiality so who knows though. Really appreciate the forum and everyone’s helpfulness!

I copied and pasted the exact wording of the bylaws above. It is under 6.4

I think the only hope is the violation of bylaw 4.0.3 as the removal of the member decision was not made by a board vote. The President and 2 directors made the decision without a meeting.

2. DEFINITIONS: 2.0 EXECUTIVE: The Executive shall consist of (1) President. (1) Immediate Past President, (1) Vice-President, (1) Secretary, (1) Treasurer. 2.1 BOARD: The Board shall consist of a total of (6) six members from the plus the Executive. 2.2 ELIGIBLE MEMBERS IN GOOD STANDING: A member who is 55 years or over and paid up to date in membership fees for the calendar year. THE BOARD 3.0 The Board shall represent the o transact such business that may be brought before the Board and to promote educational, entertainment and recreation activities. 3.1 3.2. 3.3. 3.4 3.5 3.6 The Board may form committees, as necessary, from time to time. Removal of a director or an officer would be as follows: 3.2.1 Under extreme circumstances. 3.2.2 Missing 3 consecutive meetings without good cause. 3.2.3 Removal will be by decision of the whole Board. The management and affairs of the Society, will be conducted by the Board. The Board shall appoint two (2) members as Auditors to annually audit the financial records. Executive and Board members shall not be paid for duties performed on the Board. Emergency decisions or any decision up to $1,000.00 may be made by the Executive. 3.7 Duties and responsibilities of Board: 3.7.0 PRESIDENT 3.7.0.1 The President shall conduct, or appoint another person 10 conduct, each Executive and General Meeting. In his/her absence. the Vice President or another member appointed by the Board, will assume the responsibility of chairing the meeting. 3.7.0.2 The President shall not vote on any question. unless all members are equally divided, in which case he/she shall cast the deciding vote. He/She shall decide all questions of order and conduct all meetings in a parliamentary manner. 3.7.0.3 The President will represent the Board on the day-to-day operations of the 3.7.0.4 The President will be one of the members empowered to co-sign cheques for the Society. 3.7.1 VICE PRESIDENT 3.7.1.0. The Vice President shall accept the role of President in his/her absence. 3.7.2 SECRETARY 3.7.2.0 The Secretary shall be responsible for the recording and reading of all minutes and proceedings of all meetings and special meetings if required. 3.7.2.1 The Secretary shall be one of the members empowered to co-sign cheques. 3.7.3 TREASURER 3.7.3.0 The Treasurer shall have a financial statement prepared and distributed for all Board and Annual General meetings and special meetings if required. 3.7.3.1 The Treasurer shall ensure that a financial statement is conducted of all finances annually. 3.7.3.2 The Treasurer shall be one of the members empowered 10 co-sign cheques. 3.7.4 OTHER OFFICERS OR BOARD MEMBERS 3.7.4.0 No Board members may receive any remuneration for duties performed unless authorized by Board. 3.7.4.1 For the purpose of carrying out its objectives, the Society may borrow or raise or secure the payment of money in such a manner as it sees fit. This power shall be exercised only under the authority of the membership of the Society. 3.7.4.2 The Seal is to be in the custody of the administration staff and maintained in the office. 3.7.4.3 The Seal is to be used on all official papers by the same signatories as for cheques. 3.7.4.4 The books are open at any time for inspection by any member of the Society upon request to the Board. 3.7.4.5 The preparation and custody of minutes and proceedings of meetings of the Society and of the Board Members, and other books and records of the Society shall be prepared by the administrative staff and kept at the C MEMBERSHIP: Categories of Member: 4.0.0 Full Members - all voting rights 4.0.1 Life Members - all voting rights joining at age 55 $300.00 joining at age 65 joining at age 70 $200.00 $ 100.00 4.0.2 Associate Member- a person, sponsored by a paid up member, who is not yet 55 years of age and who wants to participate in the C games. They will have no voting rights 4.0.3 Honorary Members - no voting rights - by appointment by the Board only To become a member of the , a person shall be 55 years of age and shall pay a membership fee of an amount specified at each Annual Meeting for the following year or a life membership rate. Members would be expelled only under an extreme circumstance. (ie.) stealing, damaging property, etc. The Board would make this decision. If a member wishes to withdraw his name from the membership list, he may make notice in writing to the President. There will be no cash refund on membership fees. No member may receive any remuneration for duties performed unless prior authorization obtained from the Board. MEETINGS: 5.0 Board Meetings 5.0.0 Board Meetings shall be once a month or upon request by the President 5.2.1 For a Special Meeting, the membership will be notified in writing at least 21 days prior to the meeting. 5.2.2 15% of paid up members would constitute a quorum at Special meetings. б. ELECTIONS: 6.0 The Board shall call an Annual General Meeting to be held in the month of February of each year, for the nomination and election of a new Execulive and Board. The Board shall take office at the Annual Meeting. 6.1 To be nominated for a position on the Board, you shall be a paid up member in good standing of the Ce 6.2 The Board will be nominated and elected by members of the Golden Age Centre. A nominating committee, appointed at the Annual General Meeting, shall recruit prospective Council members prior to the next Annual General meeting. 6.3 The Board shall consist of 6 Council members plus one each President. Past President, Vice President, Secretary and Treasurer. 6.4 The President and Vice President will be elected for a two (2) year term. The Secretary and Treasurer will be elected for a two (2) year term in alternating years from the President and Vice President. Each year, three (3) Board members will be elected for a two-year term. Immediate Past President is automatically a member of the upcoming Executive. The President can only be elected for three terms. 6.5 In the case of a Board member having to vacate a position, the Board may appoint one member to take his/her place for the duration of the term. 6.6 The elections for the Board shall be conducted by a person who is not in office or running for office. 6.7 Voting for election of Board shall be in person by secret ballot.

It doesn’t seem right. Maybe we can get a bylaw writer to dig into it.

Ok well thank you for all your help. I’m not the VP or President just a member who has concerns about how this was done and now we’re not even allowed to get answers from the board as to why. I don’t think we can reverse the boards decision. The AGM is in February so I suppose all we can do is ask. Thanks again. And Merry Christmas to you all.

Members would be expelled only under extreme circumstances (i.e) stealing, damaging property, etc. The Board would make this decision.

As VP

He was voted in at the AGM by the whole body as are all the board members and executive

He was voted in at the AGM by the whole body as are all the board members and executive.

Bylaw exact quote: The removal of a director or an officer would be as follows: 1. Under extreme circumstances. 2. Missing 3 consecutive meetings without good cause. 3. Removal will be by decision of the whole Board. During the board meeting Vice President questioned board regarding the employee dishonesty. President told Vice they were out of order because of special meeting minutes from February that were not recorded in book, just a handwritten scrap paper in her handwriting stating board voted in favour of no further discussions regarding the subject of employee theft. Vice began to speak and was asked to be removed from the meeting. Vice removed himself. Board discussion ensued with motion to remove him from role of Vice. Majority vote in favour.

That is the exact quote

It exactly says the President and Vice President will be elected for a two (2) year term.

Vice asked the President if the general membership would be informed of Vice’s expulsion and was told no, if they were told it would violate the PIPA act.

There is nothing in the bylaws stating that they can be removed by letter. Vice term is two years. Was voted in by acclimation in May. Bylaws state an executive can be removed due to extreme circumstances by the board.