I have a meeting coming up where I am leading the charge in amending our bylaws. They have not been looked at for awhile and there are several places where clarification is due. I want to make sure I am doing things right. Our board invited the general membership to participate in this meeting, though they will not be voting. The board has had a brief discussion about proposed ammendments. Most are things that apparently have always been done a certain way but are not written down:
our bylaws state that all members of the Board are voting members, but the band director (ex officio) has always taken their position as a non-voting position. We want to make the bylaws agree with that
It also seems to be common knowledge that people related by marriage or blood cannot serve on the board in positions allowing bank access. In that same vein a board member may not sign a check going to someone they are related to. On our board the Pres, Vice pres, treasurer and secretary all have the ability to access the bank account and sign checks.
We would like to align our membership dues with our fiscal year
Our bylaws state that the Board may adopt, repeal or amend bylaws unless doing so would materially and adversely affect the active members rights as to voting or transfer. And without approval of the members the board may not adopt, amend or repeal and bylaws that would increase or extend the terms of Directors. allow any director to hold office by designation or selection rather than by election. increase the quorum for members meetings. repeal, restrict, create, expand or otherwise change proxy rights.Authorize cumulative voting.
that being said, my plan was to start on page 1, work our way through the bylaws. As we approach a spot where an ammendment is recommended we will discuss, the BOD will vote, and move on to the next thing. We will then make the amended bylaws available for our members to review, and then have the general membership vote to approve them on the same ballot that we present our BOD candidates on. Is this correct? Our bylaws don't law out how the approval process works.vdoes the membership approve each proposed ammendment or the bylaws as a whole? Sorry. Long winded. I just want to get it right.