Guest CHS Posted April 3, 2011 at 07:26 PM Report Share Posted April 3, 2011 at 07:26 PM There are two parts to this question. Please tell me if we are handling this properly. At board meetings, the organization's secretary (not Secretary of the Board) records and transcribes the minutes. The Board Secretary signs the minutes. Is that acceptable?Even at those meetings that the Board Secretary does not attend, he signs the minutes as recorded and transcribed by the organization's secretary. Should the Assistant Secretary or another Board officer or member sign in his absence, or should the organization's secretary sign the minutes in one or both events? Link to comment Share on other sites More sharing options...
hmtcastle Posted April 3, 2011 at 07:33 PM Report Share Posted April 3, 2011 at 07:33 PM At board meetings, the organization's secretary (not Secretary of the Board) records and transcribes the minutes. The Board Secretary signs the minutes. Is that acceptable?Whoever submits the draft minutes for approval should sign his/her work.Even at those meetings that the Board Secretary does not attend, he signs the minutes as recorded and transcribed by the organization's secretary. Should the Assistant Secretary or another Board officer or member sign in his absence, or should the organization's secretary sign the minutes in one or both events?Whoever submits the draft minutes for approval should sign his/her work.And whoever is serving as secretary when the minutes are approved should initial them as approved. Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted April 3, 2011 at 09:43 PM Report Share Posted April 3, 2011 at 09:43 PM At board meetings, the organization's secretary (not Secretary of the Board) records and transcribes the minutes. The Board Secretary signs the minutes. Is that acceptable?"Acceptable"?It is non-standard, or irregular.Reports of any kind, even minutes, are submitted by an author, and that author is to sign his own work.But the fact that the "wrong" person signed minutes has nothing to do with the validity of those minutes, if by "acceptable" you mean, "undoing the validity or official-ness of those minutes so presented."Or, are you referring to the signing which is done at the time of approval?That is a different story. -- A story with a different ending!Even at those meetings that the Board Secretary does not attend, he signs the minutes as recorded and transcribed by the organization's secretary. Should the Assistant Secretary or another Board officer or member sign in his absence, or should the organization's secretary sign the minutes in one or both events?Same question:Q. Are you referring to minutes submitted, or minutes approved?• Submissions are signed by their authors.• Approvals are marked by the secretaries who are present (and working) at the hour of approval. Link to comment Share on other sites More sharing options...
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