Guest Lenna Webb Posted April 18, 2011 at 11:38 PM Report Share Posted April 18, 2011 at 11:38 PM Recently at a rather contentious and lengthy board meeting, the secretary made an audio recording of the meeting. Since prior written board minutes were incomplete and because I was verbally attacked at the meeting, I made a request to have the audio recording preserved and asked for a copy. I am the VP. Can this tape considered an official "record" of the meeting and do I have any rights regarding it's preservation and getting a copy? Link to comment Share on other sites More sharing options...
hmtcastle Posted April 18, 2011 at 11:40 PM Report Share Posted April 18, 2011 at 11:40 PM Recently at a rather contentious and lengthy board meeting, the secretary made an audio recording of the meeting. Since prior written board minutes were incomplete and because I was verbally attacked at the meeting, I made a request to have the audio recording preserved and asked for a copy. I am the VP. Can this tape considered an official "record" of the meeting and do I have any rights regarding it's preservation and getting a copy?The secretary's audio recording is only made to assist her in preparing the (written) minutes. There's nothing official about it and no one member has a right to it.That said, I suppose the assembly could order the recording preserved and produced. Though I think if I were the secretary I think I'd say I accidentally erased it.It worked for Rose Mary Woods. Link to comment Share on other sites More sharing options...
Josh Martin Posted April 18, 2011 at 11:47 PM Report Share Posted April 18, 2011 at 11:47 PM Can this tape considered an official "record" of the meetingNot by default, but the board could make it an official record if it wished to do so. Majority rules. It should be clear, however, that the tape is not a substitute for the minutes.and do I have any rights regarding it's preservation and getting a copy?No. You can make a motion ordering either or both of these things (majority vote), but you do not have any individual rights in this regard under RONR. Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted April 19, 2011 at 05:46 AM Report Share Posted April 19, 2011 at 05:46 AM ... the secretary made an audio recording of the meeting.... I made a request to have the audio recording preserved and asked for a copy.Can this tape considered an official "record" of the meeting and do I have any rights regarding it's preservation and getting a copy?No, if the tape is not yours.Yes, if the tape is yours.You cannot confiscate private property.If the secretary, to use an example, used a recording machine with a tape or disc (or SD memory card, nowadays) bought with the secretary's private funds, then you cannot demand private property be taken away from the owner.You are free to buy the property.You are free to ask for a donation of the tape/disc/card.You are free to ask for a loan of the equipment. Link to comment Share on other sites More sharing options...
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