Guest sherry Posted May 9, 2011 at 09:19 PM Report Share Posted May 9, 2011 at 09:19 PM The Secretary of our non-profit organization wishes to use a tape recorder to record our business meetings. I suspect that this is alright as long as the members approve of it's use? What does Robert say? Link to comment Share on other sites More sharing options...
hmtcastle Posted May 9, 2011 at 09:22 PM Report Share Posted May 9, 2011 at 09:22 PM The Secretary of our non-profit organization wishes to use a tape recorder to record our business meetings. I suspect that this is alright as long as the members approve of it's use? What does Robert say?RONR says that a recording device can be helpful in the preparation of the minutes but that the recording (or a transcript thereof) should not be confused with the minutes. Your organization might also want to adopt a policy for the eventual destruction (or, worse, retention) of the "tapes" (or whatever storage device is used). Link to comment Share on other sites More sharing options...
Guest sherry Posted May 9, 2011 at 09:34 PM Report Share Posted May 9, 2011 at 09:34 PM RONR says that a recording device can be helpful in the preparation of the minutes but that the recording (or a transcript thereof) should not be confused with the minutes. Your organization might also want to adopt a policy for the eventual destruction (or, worse, retention) of the "tapes" (or whatever storage device is used). Link to comment Share on other sites More sharing options...
Guest sherry Posted May 9, 2011 at 09:36 PM Report Share Posted May 9, 2011 at 09:36 PM RONR says that a recording device can be helpful in the preparation of the minutes but that the recording (or a transcript thereof) should not be confused with the minutes. Your organization might also want to adopt a policy for the eventual destruction (or, worse, retention) of the "tapes" (or whatever storage device is used). Link to comment Share on other sites More sharing options...
Guest sherry Posted May 9, 2011 at 09:37 PM Report Share Posted May 9, 2011 at 09:37 PM Will the members need to vote to approve the use of the recorder or do they simply need to be advised that it is in use? Link to comment Share on other sites More sharing options...
hmtcastle Posted May 9, 2011 at 09:40 PM Report Share Posted May 9, 2011 at 09:40 PM Will the members need to vote to approve the use of the recorder or do they simply need to be advised that it is in use?I think the secretary could be permitted to use a recording device "without objection". Of course if there's any disagreement a vote would have to be taken. To put it another way, the secretary doesn't have a right to record the meeting.But don't forget that retention/destruction policy. It could save a lot of trouble down the road. Just ask Richard Nixon. Link to comment Share on other sites More sharing options...
Gerry4000 Posted May 9, 2011 at 10:26 PM Report Share Posted May 9, 2011 at 10:26 PM I would make absolutely sure that the Secretary understands that such a recording is not "The Minutes" of the meeting, but rather just one way to assist in the preparation of complete and accurate minuteds of the meeting. The Minutes are not a transcript of the meeting. Link to comment Share on other sites More sharing options...
Recommended Posts
Archived
This topic is now archived and is closed to further replies.