Guest kat fitzgerald Posted May 17, 2011 at 03:58 AM Report Share Posted May 17, 2011 at 03:58 AM I have just received minutes from our last months meeting. A 20-30 minute discussion was left out of the minutes. I have spoken to the secretary; the executive board wanted this left out because it was "negative". I would like to make an amendment to the minutes to have the discussion included. Is this the way I would go about this? Link to comment Share on other sites More sharing options...
Chris Harrison Posted May 17, 2011 at 04:08 AM Report Share Posted May 17, 2011 at 04:08 AM I have just received minutes from our last months meeting. A 20-30 minute discussion was left out of the minutes. I have spoken to the secretary; the executive board wanted this left out because it was "negative". I would like to make an amendment to the minutes to have the discussion included. Is this the way I would go about this?Discussion shouldn't be in the minutes in the first place whether negative, positive, or neutral (RONR p. 451). Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted May 17, 2011 at 04:20 AM Report Share Posted May 17, 2011 at 04:20 AM I have just received minutes from our last months meeting. A 20-30 minute discussion was left out of the minutes. I have spoken to the secretary; the executive board wanted this left out because it was "negative". I would like to make an amendment to the minutes to have the discussion included.Is this the way I would go about this?To include debate?Q. You want advice regarding how to violate the recommended practice of Robert's Rules of Order? Link to comment Share on other sites More sharing options...
hmtcastle Posted May 17, 2011 at 08:41 AM Report Share Posted May 17, 2011 at 08:41 AM Is this the way I would go about this?You should ask that the minutes be corrected to remove all discussion. The minutes are the official record of what was done at a meeting (e.g. motions made), not what was said (e.g. discussion and debate). They are not intended to be a substitute for actually attending the meeting. Link to comment Share on other sites More sharing options...
Guest kat fitzgerald Posted May 17, 2011 at 11:58 AM Report Share Posted May 17, 2011 at 11:58 AM To include debate?Q. You want advice regarding how to violate the recommended practice of Robert's Rules of Order?I don't want a verbatim recording, just a line stating the discussion occurred and the result. Thank you Link to comment Share on other sites More sharing options...
hmtcastle Posted May 17, 2011 at 12:02 PM Report Share Posted May 17, 2011 at 12:02 PM I don't want a verbatim recording, just a line stating the discussion occurred and the result."The motion was adopted after debate." (p.455)See pp.454-456 for sample minutes. Link to comment Share on other sites More sharing options...
Josh Martin Posted May 18, 2011 at 03:04 AM Report Share Posted May 18, 2011 at 03:04 AM I don't want a verbatim recording, just a line stating the discussion occurred and the result. Thank youWhat was the result? Link to comment Share on other sites More sharing options...
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