Guest Scott Posted October 5, 2011 at 07:36 PM Report Share Posted October 5, 2011 at 07:36 PM Our department has been routinely making motions to dispense with the reading of the minutes. The minutes are posted (in draft form) for all members to read prior to the meeting. Now some members are calling in to question the validity of these motions. Is there specific language that allows for the dispensing of the reading of the minutes?? Link to comment Share on other sites More sharing options...
dglynch Posted October 5, 2011 at 08:07 PM Report Share Posted October 5, 2011 at 08:07 PM To "dispense with the reading of the minutes" means to delay reading and approving the minutes until the next meeting. If that's the motion you've been adopting, you will need to go back and approve all those minutes, since they are all still queued up and waiting to be approved.If you want to approve minutes without reading them out loud first, just do that. No motion is needed. Link to comment Share on other sites More sharing options...
Guest Gary c Tesser Posted October 6, 2011 at 09:14 PM Report Share Posted October 6, 2011 at 09:14 PM Dan, I think that if what they have been doing is *dispensing,* in the standard English meaning of the word, with the reading, and then approving the minutes, then they really have been doing so; and nothing further need be done, except maybe trying to avoid using that technical word in the future.The only problem I see is that it is not clear from Guest Scott's original post that his department has actually approved the minutes without a reading, or if they dropped the subject altogether. If the matter of approving the minutes was actually altogether neglected, then yes, they do need to go back and address it.Guest Scott, which was it? Link to comment Share on other sites More sharing options...
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