Guest Carla M. Posted August 30, 2012 at 11:51 PM Report Share Posted August 30, 2012 at 11:51 PM We have a small student chapter of a national organization. As we have a limited amount of time during the general meeting, the executive officers meet two weeks prior to the general meeting to discuss and plan for the general meeting (selecting speakers, projects to propose to the group, etc.). Our secretary included the content of this executive meeting in the general business meeting which I do not think she should have done. What is correct? Link to comment Share on other sites More sharing options...
Guest Edgar Posted August 30, 2012 at 11:59 PM Report Share Posted August 30, 2012 at 11:59 PM We have a small student chapter of a national organization. As we have a limited amount of time during the general meeting, the executive officers meet two weeks prior to the general meeting to discuss and plan for the general meeting (selecting speakers, projects to propose to the group, etc.). Our secretary included the content of this executive meeting in the general business meeting which I do not think she should have done. What is correct?If the executive officers constitute a deliberative assembly (e.g. the board or the executive committee), then the meetings of that body will have its own minutes separate from the minutes of meetings of the general membership of the chapter.If the officers do not constitute a body but are just getting together to "discuss and plan", then their gathering does not constitute a meeting (in the parliamentary sense) and there will be no minutes.h5tgHh Link to comment Share on other sites More sharing options...
Trina Posted August 31, 2012 at 01:05 PM Report Share Posted August 31, 2012 at 01:05 PM In other words, the option chosen by your secretary is wrong either way . Link to comment Share on other sites More sharing options...
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