Guest Melanie Posted September 25, 2012 at 06:45 PM Report Share Posted September 25, 2012 at 06:45 PM According to Roberts law, when the president of an organization holds a meeting, what does Roberts law state about this? Must there be at least one member if the executive board? Also, does Roberts law discuss anything regarding confidentiality of the executive board? For example, if an email regarding an issue about a member, is it ok for the president to show that member the email with all the other officers opinions without discussing it with the executive board first? Link to comment Share on other sites More sharing options...
Trina Posted September 25, 2012 at 06:55 PM Report Share Posted September 25, 2012 at 06:55 PM What do you mean about the president holding a meeting? Is this a special meeting, and is the president authorized (by the bylaws) to call such meetings?As for who must be there -- in order to conduct business, you must have a quorum (of the members of the body that is meeting). I'm not sure how 'at least one member of the executive board' comes into it. If it's a meeting of the executive board, then a quorum's worth of executive board members have to show up. If it's a meeting of the general membership, no executive board members are needed to achieve quorum (unless your bylaws specifically say otherwise, of course).Roberts has nothing to say about people showing each other e-mails. Link to comment Share on other sites More sharing options...
Guest Melanie Posted September 25, 2012 at 07:23 PM Report Share Posted September 25, 2012 at 07:23 PM The president had a special meeting with a member and 2 trustees regarding an issue that the secretary and one of the members ( relatives). We pay a member for a service and the secretary disagreed about this. The president asked the secretary to send an email to the officers. She held this meeting without advising the executive board. She then showed the member the email that was written in confidence to the other executive board only. She also advised the member other issues that have been discussed at executive board meetings that the other officers have discussed. Our bylaws state that " if the president so desires, she may call meeting of the executive board, which shall comprised of all elected and appointed officers and committee chairmen, for the planning the regular meeting, and to help in the smooth running of the same" I am trying to do research regarding this because I believe that she should have never had the meetin without at least one board officer and the secretary for recording purposes. She is stating that it was not a meeting but she had it with 2 trustees and discussed an issue that is auxiliary related. Link to comment Share on other sites More sharing options...
Trina Posted September 25, 2012 at 07:36 PM Report Share Posted September 25, 2012 at 07:36 PM The president had a special meeting with a member and 2 trustees regarding an issue that the secretary and one of the members ( relatives). We pay a member for a service and the secretary disagreed about this. The president asked the secretary to send an email to the officers. She held this meeting without advising the executive board. She then showed the member the email that was written in confidence to the other executive board only. She also advised the member other issues that have been discussed at executive board meetings that the other officers have discussed. Our bylaws state that " if the president so desires, she may call meeting of the executive board, which shall comprised of all elected and appointed officers and committee chairmen, for the planning the regular meeting, and to help in the smooth running of the same" I am trying to do research regarding this because I believe that she should have never had the meetin without at least one board officer and the secretary for recording purposes. She is stating that it was not a meeting but she had it with 2 trustees and discussed an issue that is auxiliary related.What you describe is not a meeting (in the RONR sense). It's a few people getting together, apparently at the president's behest. The rules of parliamentary procedure don't apply to this type of gathering, so there's no requirement to have a board officer present, nor is there a requirement for any sort of minutes to be kept.Had it been a special meeting (in the sense described in RONR), then all members of the body would have had to receive notice of the meeting, as well as a clear description of the business to be conducted.If the president did something that is against your rules (or that shows bad judgement, such as showing someone confidential information when she shouldn't have), she could perhaps be disciplined. Link to comment Share on other sites More sharing options...
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