Guest Robert Acerra Posted February 5, 2013 at 12:09 AM Report Share Posted February 5, 2013 at 12:09 AM We are on a board of directors and our Treasurer resigned...the Secretary was elected as the Treasurer and then resigned as Secretary because we are not allowed to hold more then one position on the board.We now have no Secretary!! Don't we need to have a secretary (we are in the state of New Jersey).Can the Treasurer be elected as Acting-Secretary until someone else wants the job?Our convention is coming up...can someone be appointed as the Convention Secretary and not just as recorder?Thanks! Link to comment Share on other sites More sharing options...
Guest Edgar Posted February 5, 2013 at 12:15 AM Report Share Posted February 5, 2013 at 12:15 AM A secretary pro tem (a temporary secretary) can be elected at the start of each meeting as needed. You can't just make up offices that don't exist (e.g. Acting-Secretary).Further, the Secretary should have resigned before being elected Treasurer since, if only briefly, he held both offices. But that's immaterial now. Link to comment Share on other sites More sharing options...
Guest Edgar Posted February 5, 2013 at 12:20 AM Report Share Posted February 5, 2013 at 12:20 AM Further, the Secretary should have resigned before being elected Treasurer since, if only briefly, he held both offices. But that's immaterial now.I think you can disregard this statement. Upon reflection, it's a tad silly.jdGy4D Link to comment Share on other sites More sharing options...
Guest Robert Acerra Posted February 5, 2013 at 12:22 AM Report Share Posted February 5, 2013 at 12:22 AM Thank you for the response...Our bylaws state that the executive committee can "fill a vacancy occurring in an office, as an acting officer, other than the President and President- Elect, until the vacancy is filled by an election at the next meeting of the Board of Directors."What do we do about our convention? Is the person just a recorder or can they be called Secretary? Link to comment Share on other sites More sharing options...
Josh Martin Posted February 5, 2013 at 01:28 AM Report Share Posted February 5, 2013 at 01:28 AM Our bylaws state that the executive committee can "fill a vacancy occurring in an office, as an acting officer, other than the President and President- Elect, until the vacancy is filled by an election at the next meeting of the Board of Directors."What do we do about our convention? Is the person just a recorder or can they be called Secretary?Under RONR, as noted, the term for someone who fills in as secretary for a meeting (including a convention) is "Secretary Pro Tempore," but that's a bit of a mouthful, and it won't hurt anything if you just call them "secretary." So if nothing else, there's that.Your Bylaws supersede RONR, however, and it appears your Bylaws do provide for acting officers. It's ultimately up to your organization to interpret its own Bylaws. You'll need to figure out whether appointing someone as an "acting officer" runs afoul of your rule which provides that members can only hold one office. See RONR, 11th ed., pgs. 588-591 for some Principles of Interpretation. Link to comment Share on other sites More sharing options...
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