Guest Annie Posted September 19, 2013 at 11:45 PM Report Share Posted September 19, 2013 at 11:45 PM At an HOA board meeting, we had a quorum and made several business decisions based upon motions that were made. One of the board members showed up 1-1/2 hours late (meeting was adjourned 30 minutes later), and he did not participate in any of the voting. After his arrival, there was only discussion, plus an announcement was made. Our minutes state whether a member is present or absent. Our bylaws do not address this. Should this member be considered absent or present for the meeting? Link to comment Share on other sites More sharing options...
Guest Guest Posted September 20, 2013 at 12:35 AM Report Share Posted September 20, 2013 at 12:35 AM Roberts Rules don't address this issue. Link to comment Share on other sites More sharing options...
Guest Nancy N. Posted September 20, 2013 at 12:34 PM Report Share Posted September 20, 2013 at 12:34 PM Okay, but we might venture to point out that this is a question of interpreting the bylaws, and that some helpful principles of interpretation are in RONR, on p. 588 - 591.But also who's Guest_Guest? Link to comment Share on other sites More sharing options...
Josh Martin Posted September 20, 2013 at 02:31 PM Report Share Posted September 20, 2013 at 02:31 PM Okay, but we might venture to point out that this is a question of interpreting the bylaws, and that some helpful principles of interpretation are in RONR, on p. 588 - 591. It might be a question of interpreting the bylaws. Based on the facts provided, it's not clear to me whether the society's rules require that the names of those present be recorded in the minutes, or if this information has some other significance in the bylaws (such as an attendance policy), or if this is just the society's custom. Link to comment Share on other sites More sharing options...
Guest Edgar Posted September 20, 2013 at 03:08 PM Report Share Posted September 20, 2013 at 03:08 PM Our minutes state whether a member is present or absent. Should this member be considered absent or present for the meeting? He was present when he was in the room and absent when he wasn't. If your rules require this to be recorded in the minutes then do so. Link to comment Share on other sites More sharing options...
Guest Annie Posted September 21, 2013 at 01:53 AM Report Share Posted September 21, 2013 at 01:53 AM Our bylaws don't address this issue specifically and seeking further interpretation of the bylaws did not yield any more answers. However, I did learn that only the presence of a chairman and secretary (or substitutes if these are not present) needs to be acknowledged, but not other board members per se. So, it was a worthwhile exercise for me anyway. Thank you for all your responses. Link to comment Share on other sites More sharing options...
Recommended Posts
Archived
This topic is now archived and is closed to further replies.