Running a board meeting

[Guest Kym]

If a Board member calls a meeting to order and a staff member runs the meeting, does the hand off need to be noted in the minutes?

[Richard Brown]

Yes, the minutes should reflect who is actually presiding.   The minutes should reflect whether the regular chairman and secretary are present, who called the meeting to order, and, if the meeting was turned over to someone else to preside for the rest of (or part of) the meeting, that should also be reflected in the minutes.  A statement such as, "Without objection, the Chairman (or Chairman pro-tem) turned the chair over to Member X who presided for the remainder of the meeting as Chairman pro-tem."    (Others may  suggest better wording, but you get the point). 

[Guest Who's Coming to Dinner]

And the chair need not be a member of the board. Such an occupant may not vote, but may enter debate if granted the right by suspension of the rules.