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Richard Brown

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  1. Agreeing with both JJ and Dr. Kapur, it seems that your parliamentarian is elected rather than appointed or hired. We really need more information about this position in order to answer your question. We can tell you, however, that RONR has no specific provisions concerning an interim or temporary parliamentarian. RONR does, however, have language to the effect that if there is no parliamentarian, the chair may turn to experienced members for advice. RONR (12th ed.) 23:17
  2. Assuming that your bylaws do permit email voting, the president should at least be sharing the vote counts with the board. If she isn’t, and especially if your rules don’t specifically require it, you should perhaps propose a special rule of order or perhaps even an amendment to the bylaws that requires that all email and electronically vote counts be shared with the board. Organizations which permit email Voting frequently require that all email votes be cc’d to all board members so that all board members are aware of exactly what is going on during the Vote. Do you have rules regarding how email votes are conducted? If not, and if they are permitted, then you probably need those rules. If the situation it is as bad as you say it is, it might also be worth considering disciplinary action against the president or even removing her from office. At a minimum, a motion of censure might be in order. See frequently asked question number 20 on the main website for some basic information about removing an officer from office.
  3. Yes, the officers and/or members of the Board could be subjected to disciplinary action for failure to carry out their duties. Punishment could range from simple censure (which can also be done by motion without going through a disciplinary process) to suspension, removal from office, or even expulsion from membership. If your club has its own provisions for discipline, those provisions would trump the rules on discipline in RONR. In the new 12th edition, discipline is covered in Chapter XX (Section 61). For brief information on removing officers before their terms are up, see FAQ No. 20: https://robertsrules.com/frequently-asked-questions/#faqs
  4. RONR is silent on that point. As Mr. Huynh stated so succinctly, your organization will have to decide on/interpret those details. Further action by the membership or the board, if the board has that power, is probably going to be necessary to work out those details or insert some dates. It can likely be done by amending the motion previously adopted to specify an effective date and an annual deadline for the inspection. Edited to add: The motion to amend something previously adopted, if made without previous notice, requires either a two-thirds vote or a vote of a majority of the entire membership. If previous notice of the motion is given, it can be adopted by a regular majority vote. (If it is the board taking the action, rather than the membership, then my reference above to "a majority of the entire membership" would apply to a majority of the entire membership of the board rather than the general membership. That is often easier to obtain in boards than a two thirds vote).
  5. Section 49:17 - 49:19, (pages 461-462) of the 11th edition. The language has changed slightly, but the effect is the same. (Edited to correct section number) Edited to add: FYI, the sections are the same in the 11th and 12th edition, but the new 12th edition adds paragraph numbers which the 11th edition does not have. So, if something is in Section 49 of the 11th edition, it is almost certainly somewhere in section 49 of the 12th edition, with perhaps a few exceptions. The page numbers have generally changed.
  6. Agreeing with Mr. Merritt and Mr. Katz, RONR does not require a sergeant at arms or anything of the sort. RONR does list a sergeant at arms as one of several optional officer positions which an organization may or may not desire to have. The position is entirely optional and If you have one, that officer may be assigned whatever duties the organization desires. See Section 47:40 of the 12th edition of RONR for information on such "other officers" that an organization might have. If you have the 11th edition, it is on pages 461-463.
  7. It will depend upon whether one vote could have affected the outcome of the election. If someone won the election by more than one vote, then that additional vote, even assuming it was improper or illegal, would not be enough to affect the outcome Of the election. If one vote could have affected the result, then a new election should be held.If one vote could have affected the result, then a new election should be held.
  8. Guest Tina, Per the rules in RONR, the vice president would become president automatically only if the current president leaves office prior to the end of his term. If that happens, the vice president will be president only until the next regular elections. That could be a matter of days, weeks, or months, depending upon when the regular term ends. The vice president does not automatically move up to president at the end of the current term.
  9. Not unless your own rules require it. Nothing in RONR requires it.
  10. No, A member can change his vote only until the the results are announced. It is too late now. If the member is now opposed to the motion that was adopted, per the rules in RONR he can move to rescind or amend the motion which was previously adopted. Edited to add: see RONR (12th ed.) sections 4:42 and 45:8
  11. Were the motions adopted? If so, then Yes, motions ADOPTED at a meeting are valid regardless of whether they appear in the minutes. However, minutes should be prepared and approved. If the draft minutes contain errors, motions can be made to correct the errors when the minutes are being approved. If you are having that much trouble approving the minutes, I suspect the secretary is putting too much information in them. See section 48 of the 12th edition of RONR for how the minutes should be prepared and what they should say.
  12. Yes, because a member may abstain by simply not casting a vote and turning in a blank ballot or by not turning in a ballot at all. Nothing in RONR requires that "abstain" actually be listed as a choice on a ballot. Edited to add: See RONR (12th ed.) 45:31 re abstaining by turning in a blank ballot.
  13. Knowing that it is dangerous to disagree with a member of the authorship team, it seems to me that Sections 4.2 and sections 4.9 - 12 in the 12th edition of RONR are pretty clear that a second MEMBER must second a motion.
  14. Hmm, this is getting interesting. I tend to concur with Mr. Lages based on the language used in RONR. Unless the bylaws or some other superior rule provides otherwise, I think a motion would have to be seconded by a different MEMBER regardless of how many lots the person who made The motion light own.
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