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Richard Brown

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About Richard Brown

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    Registered Parliamentarian

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    New Orleans, LA

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  1. It is up to the assembly itself to decide whether to correct spelling, grammatical, and typographical errors in the minutes. RONR has no specific guidance on that specific issue. Some organizations prefer that the minutes be grammatically correct with correct spelling and punctuation and some organizations don’t care. A member certainly has the right to suggest such corrections. It is up to the assembly to determine whether to agree to those suggested corrections. No, that is not correct. First, it is unusual that the full board is approving the minutes of the executive committee
  2. That depends. In an ordinary meeting of an assembly that is not a committee or a small board, the president should not make motions, speak in debate or vote except when the vote is by secret ballot. However, if he is a member of the assembly, he does have the right to do those things if he insists upon it, but he risks receiving the ire, censure or even removal from office from the membership if he persists with such conduct. However, if he is presiding over a meeting of a committee or of a small board of no more than about a dozen members, then, under the small board rules of RONR, the
  3. I imagine this director most likely must be elected (or chosen) for a second term, but we cannot know without knowing exactly what your bylaws say about how the person filling this position tnis chose is chosen Based on what you have told us so far, it seems she is elected to it but I'm confused because it also looks like maybe the membership has to "confirm" her selection, something which is unusual. Please quote from your bylaws the provision regarding how the person who holds this position is chosen. Please quote verbatim, don't paraphrase. Also, quote the provision regarding the term o
  4. I agree with Mr. Martin that RONR is not clear as to whether failure to properly send the notice of the call of the meeting to one or more members who are nonetheless physically present at the meeting constitutes a continuing breach or even a violation of the rules that would probably be subject to a point of order by such a member (or by any member) at the meeting. I suppose that in other words the question might be asked whether presence at the meeting by a member who did not receive proper notice constitutes a waiver of the rule as to that member. RONR does not appear to provide an
  5. Per the rules in RONR, the minutes should be read and approved as the first order of business after calling the meeting to order and determining that a quorum is present. Minutes of an annual meeting should never wait until the next annual meeting to be approved. Instead, either a minutes approval committee for the purpose of approving the minutes should be created before the meeting adjourns or, as an alternative, the board should be authorized to approve the minutes. This is best accomplished by the adoption of a provision in the bylaws or a special rule of order so that it will not be
  6. I believe that is in accord with several previous discussions in this forum. A motion to approve an employment contract or to hire someone at a particular salary is fully carried out when the contract is signed or the person is hired.
  7. As do I, and apparently J.J does as well. The motion in this case will not be void if erroneously declared adopted by a majority vote. Edited to add: In addition, the original poster stated that the assembly was voting on a renewal of the contract. If that is the case, I do not view it as a modification or amendment of the original contract but rather what amounted to a new contract to start upon the expiration of the current one. If that is what happened, a majority vote is all that was required in the first place.
  8. I'm going to disagree with my colleague Mr. Elsman, at least in part. While it is true that guests (non-board members) have no rights at your board meetings other than those rights you afford them, I do not think it is impermissible for a guest to raise his hand to request permission to ask a question or make a comment nor is there anything in RONR which specifically prohibits a guest from doing so. It is quite common for boards to permit guests to attend their meetings and to sometimes politely attempt to ask a question or to make a comment. This practice varies widely from one board to an
  9. And two terms means two terms. However, if you are unable to hold an election due to the inability to hold a meeting, it is possible that the current officers continue in office until their successors can be elected, depending on the exact wording on terms of office in your bylaws and on applicable state law and emergency gubernatorial proclamations.
  10. Guest Lynette, Please post your question by starting a new topic. Even though it may seem related to this thread, there are differences and in this forum we prefer that each new question be started as a new topic. Edited to add: you can probably just do a copy and paste of the question you asked above (except for the first sentence.)
  11. Well, yes, but any rules you change would actually be special rules of order which your organization adopt. Any special rules of order so adopted supersede any contrary rules in RONR. A commonly adopted special rule of order is one that changes The length of speeches from 10 minutes to a shorter period. That would be a special rule of order which supersedes the 10 minute provision in RONR. Special rules of order are usually in a separate document that is attached to or appended to the bylaws, much as standing rules are.
  12. I suggest you work hard to get the parent organization to rectify this by either changing that bylaw provision itself or by granting the affiliate units the right to set their own quorum requirements. as an alternative, and in the meantime, your local organization might want to be a bit more particular about who it accepts as a regular member and might start acting more quickly to move active members who aren’t participating fully to inactive or honorary status.
  13. And, of course, you can also vote by secret ballot. The president can suggest that method from the beginning or a member can make a motion to do so. It requires a majority vote to order that the vote be by secret ballot if there is an objection. I would think the members might prefer that method if some of the elections are contested.
  14. You are giving us conflicting information. You say the bylaws give you the authority to make an interim appointment until the annual meeting in January. Then you say you want to make a new interim appointment immediately had have either the board or the officers approve it. I think in order to answer your question we need to know exactly what your bylaws say about this position and its term, what they saw about how the appointment is made and whether anybody has to ratify it and what the bylaws say about the power of the president to fill vacancies, especially this vacancy. Is a vote o
  15. We need a little more information. I’m having a hard time following you. You said you made the appointment. How is this position supposed to be filled? By presidential appointment? By election? By which body? If you as president have the authority to appoint or hire this person you likely have the authority to remove him as well. What do your bylaws or other rules say about this? Was this an interim appointment to fill a vacancy or a “permanent” appointment? Per the rules in RONR, if you alone have the authority to appoint you normally have the power to remove or replace. Why
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