Guest Guest Michele Posted September 27, 2018 at 05:23 PM Report Share Posted September 27, 2018 at 05:23 PM Someone handed out an exhibit the day of the meeting. I wasn't informed of this new exhibit. I put the old exhibit into the board minutes. The minutes have been accepted. There was no issue with the actual motion that pertained to exhibit. Now, I needed to replace the exhibit. Do these minutes need to go back for board approval again? Thank you, Michele Quote Link to comment Share on other sites More sharing options...
Guest Who's Coming to Dinner Posted September 27, 2018 at 05:27 PM Report Share Posted September 27, 2018 at 05:27 PM Exhibits don't belong in the minutes unless the board orders them in. Under Robert's Rules, minutes are primarily a record of what was done at the meeting, not what was said or shown. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted September 27, 2018 at 06:13 PM Report Share Posted September 27, 2018 at 06:13 PM (edited) 50 minutes ago, Guest Guest Michele said: Someone handed out an exhibit the day of the meeting. I wasn't informed of this new exhibit. I put the old exhibit into the board minutes. The minutes have been accepted. There was no issue with the actual motion that pertained to exhibit. Now, I needed to replace the exhibit. Do these minutes need to go back for board approval again? Yes. See the second paragraph of FAQ #16. 46 minutes ago, Guest Who's Coming to Dinner said: Exhibits don't belong in the minutes unless the board orders them in. Under Robert's Rules, minutes are primarily a record of what was done at the meeting, not what was said or shown. I agree completely. Nonetheless, it appears that an exhibit was placed in the minutes, and those minutes were approved. Changing the exhibit in the minutes (or removing it from the minutes) will require the approval of the board. Edited September 27, 2018 at 06:13 PM by Josh Martin Quote Link to comment Share on other sites More sharing options...
Guest Michele Posted September 27, 2018 at 06:38 PM Report Share Posted September 27, 2018 at 06:38 PM Our board wants exhibits, so I do have to put them in. Thank you both for your help! Quote Link to comment Share on other sites More sharing options...
Recommended Posts