Sharing meeting minutes

[krisk]

Hi,

I work for a federal government department. We are in one portfolio and recently started a project that is being managed by another portfolio. The other portfolio hired a new project manager for the project and I had a phone conversation with him yesterday to discuss project deliverables, timelines, etc. We're all working from home and because it's difficult to share information amongst ourselves, I typed out the minutes of the meeting because I was planning to disseminate them to the project team members in my portfolio.

I typed out the minutes because members of my team asked me to report back on my discussion with the new PM so we could try to get a handle on what's going on with the project (there's a lot of confusion about what the other portfolio thinks this project is supposed to deliver, information is rarely shared, and they seem to be reluctant to commit to spelling out anything (many of their communications seem purposely vague)).

I sent the minutes of the meeting to the new PM to make sure I got the gist of the conversation correct. He made several detailed adjustments (that it would help the team to know) but asked me not to disseminate the minutes because they "might create confusion, misunderstandings and may not adequately capture the context of the one-hour conversation we had."

I'm not sure how to respond to his request. Any advice?

Thanks.

Kris

[Josh Martin]

1 hour ago, krisk said:

I work for a federal government department. We are in one portfolio and recently started a project that is being managed by another portfolio. The other portfolio hired a new project manager for the project and I had a phone conversation with him yesterday to discuss project deliverables, timelines, etc. We're all working from home and because it's difficult to share information amongst ourselves, I typed out the minutes of the meeting because I was planning to disseminate them to the project team members in my portfolio.

I typed out the minutes because members of my team asked me to report back on my discussion with the new PM so we could try to get a handle on what's going on with the project (there's a lot of confusion about what the other portfolio thinks this project is supposed to deliver, information is rarely shared, and they seem to be reluctant to commit to spelling out anything (many of their communications seem purposely vague)).

I sent the minutes of the meeting to the new PM to make sure I got the gist of the conversation correct. He made several detailed adjustments (that it would help the team to know) but asked me not to disseminate the minutes because they "might create confusion, misunderstandings and may not adequately capture the context of the one-hour conversation we had."

I'm not sure how to respond to his request. Any advice?

I don't think RONR provides any guidance on this subject. The group in question does not seem to be in the nature of a deliberative assembly, so the rules in RONR do not apply.