Guest SAA Posted May 21, 2020 at 11:33 PM Report Share Posted May 21, 2020 at 11:33 PM An AGM is required according to the bylaws . Prior to Notice of the AGM going out ,the President contacts all 146 members by email and and inquires as to preference for a meeting in 2020 . The members are unanimous ,they do not want to attend any in-person meeting ( Covid - 19 concerns ) ,nor do they wish to have an electronic ( virtual ) meeting . The President subsequently arranges for a proper Notice of Meeting to go out to each member . She then sends our a further email to members and advises that members can attend if they wish to do so , but all members are encouraged not to attend the AGM on the date and time as stipulated in the Notice of Meeting . The President and some staff attend on the date and time scheduled in the Notice of Meeting . The President ( at the time stated in the Notice of Meeting ) addresses those present ( management /no members ) and advises that quorum is not present . She then calls the meeting to order and announces that no business can be conducted in the absence of quorum. The meeting is then directed to stand at ease and a search is made in the corridor for any members . None are found - 15 minutes goes by . The chair then calls the meeting back to order ,and just after ,declares the meeting adjourned, there being no quorum . This is , of course , a contrived process to hold the AGM . Would it be to sufficient nevertheless to satisfy bylaws that state only that "an Annual general meeting must be held' ? Thank - you for any responses to this inquiry. SAA Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted May 21, 2020 at 11:51 PM Report Share Posted May 21, 2020 at 11:51 PM 15 minutes ago, Guest SAA said: Would it be to sufficient nevertheless to satisfy bylaws that state only that "an Annual general meeting must be held' ? Yes. "But if a quorum fails to appear at a regular or properly called meeting, the inability to transact business does not detract from the fact that the society's rules requiring the meeting to be held were complied with and the meeting was convened—even though it had to adjourn immediately." (RONR, 11th ed., pg. 347) Quote Link to comment Share on other sites More sharing options...
J. J. Posted May 22, 2020 at 03:22 AM Report Share Posted May 22, 2020 at 03:22 AM Yes, and you can find an example described here: https://www.academia.edu/42254288/RONR_versus_Blizzards I have never heard it called a "ghost meeting," but I rather like the label. Quote Link to comment Share on other sites More sharing options...
Recommended Posts