Ensuring the record reflects context behind vote made at previous meeting

[Guest T W S]

Hi - first time poster. Thanks for whatever help y'all can provide!

At a previous meeting, two other members and I voted in favor of a resolution that passed unanimously. We were new to Robert's Rules and the board in general and somewhat mistakenly voted in favor in part because we knew our three votes would not have swayed the outcome of the vote. After the meeting ended we regretted that the record would reflect our affirmative votes for this resolution and therefore indicate we were fully in support. This is a meeting with a good deal of public interest and therefore we feel it is important for the record to reflect the totality of our position. What is the best procedure for us to initiate at the next meeting to ensure that the record reflects our true perspective on the issue? We are less interested in reopening the issue and holding another vote and more interested in wanting the record to reflect our full perspective. 

Thanks again for any help you can provide. 

[Joshua Katz]

58 minutes ago, Guest T W S said:

At a previous meeting, two other members and I voted in favor of a resolution that passed unanimously. We were new to Robert's Rules and the board in general and somewhat mistakenly voted in favor in part because we knew our three votes would not have swayed the outcome of the vote. After the meeting ended we regretted that the record would reflect our affirmative votes for this resolution and therefore indicate we were fully in support. This is a meeting with a good deal of public interest and therefore we feel it is important for the record to reflect the totality of our position. What is the best procedure for us to initiate at the next meeting to ensure that the record reflects our true perspective on the issue? We are less interested in reopening the issue and holding another vote and more interested in wanting the record to reflect our full perspective. 

 

Why are your votes appearing the minutes? Was the vote by roll call? Do you have a rule requiring inclusion?

Assuming they are properly included, if you do not wish to reopen the issue, I do not think there is any way to achieve what you want. The minutes are a record of what was done, not what members later wish had been done. However, if you want the minutes to reflect your opposition, you could move to rescind the motion. (It is almost certainly too late to move to reconsider, unless this is a committee.)

[Josh Martin]

2 hours ago, Guest T W S said:

What is the best procedure for us to initiate at the next meeting to ensure that the record reflects our true perspective on the issue?

The assembly is free to adopt some separate document which explains the reasoning of why particular members voted the way they did if it wishes to do so. The minutes are not the proper place for such information.

Edited July 22, 2020 at 02:23 AM by Josh Martin