David D. Posted March 15, 2021 at 09:20 PM Report Share Posted March 15, 2021 at 09:20 PM In my student assembly, it has been customary to schedule "presentations" during regular meetings. These presentations are usually reports from non-members on matters affecting the assembly's business. The President invites the presenters and places them in a "presentations" section of the agenda (the President has full authority to set the agenda items, but the assembly can make motions to alter the agenda or add items during the meeting). Conventionally, members have been given Q&A following a presentation, even if that presentation only presents information without actionable recommendations. However, this means the assembly engages in discussion on matters without a pending question, so there is no way to limit "Q&A" as long as people want to continue asking questions. Is there a more proper way to arrange a limited Q&A period following an oral report of this kind, or does RONR consider this type of discussion to be avoided entirely? The assembly officially follows Robert's Rules, but the bylaws don't even mention 'presentations,' so I sense that this entire agenda section is out of order. Thank you. Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted March 15, 2021 at 09:44 PM Report Share Posted March 15, 2021 at 09:44 PM Options include: You could adopt a rule of order to limit the time allowed for each presentation & discussion and/or the total time for presentations. At a meeting, you could move to limit the time for any (or all) presentations. You could move to amend the agenda to set a time. Quote Link to comment Share on other sites More sharing options...
Recommended Posts