Notice, special/executive session

[Tomm]

If a special session is to be held, for example to elect board officers, and will be held entirely in executive session, is the entire membership required to receive notice of the meeting or do only those involved required to receive the call?

Does the meeting have to be first called into session then vote on going into executive session?

The bylaws do specify such a meeting will be held but notice is not publicized to the entire organization.

[Josh Martin]

On 12/22/2022 at 10:51 AM, Tomm said:

If a special session is to be held, for example to elect board officers, and will be held entirely in executive session, is the entire membership required to receive notice of the meeting or do only those involved required to receive the call?

So far as RONR is concerned, only members of the assembly are entitled to notice of a meeting. For a board meeting, for example, only board members are entitled to notice, not all members of the society. This is the case whether or not the meeting is held in executive session.

If the organization's rules or applicable law provide otherwise on this matter, those rules will need to be consulted to answer such questions.

On 12/22/2022 at 10:51 AM, Tomm said:

Does the meeting have to be first called into session then vote on going into executive session?

Maybe. That will depend upon the assembly's rules and customs on this matter.

"A meeting enters into executive session only when required by rule or established custom, or upon the adoption of a motion to do so." RONR (12th ed.) 9:24

Edited December 22, 2022 at 05:22 PM by Josh Martin