How much notice has to be given for Executive Board or Board of Director Meetings

[Lrschutt]

Our bylaws state that these meetings shall be at the call of the President. Is there a specific amount of advance notice that has to be given? Also, is there a specific percentage of members that would have to be present in order for the meeting to happen?

 

For a Board of Directors Meeting, can regular members silently sit in on the meeting? Can someone who is not a member come to the meeting? If there is an outsider who want to present something at the meeting, are there rules on how they enter and leave the meeting?

[Gary Novosielski]

On 8/17/2023 at 12:53 PM, Lrschutt said:

Our bylaws state that these meetings shall be at the call of the President. Is there a specific amount of advance notice that has to be given? Also, is there a specific percentage of members that would have to be present in order for the meeting to happen?

If the bylaws are silent, then RONR provides that meetings must be called a "reasonable" time in advance.  When the meeting occurs, the rules for a quorum are the same as for any other meeting.  If the bylaws do not specify a quorum for Board meetings, then he quorum is a majority of the living, breathing members of the Board.

On 8/17/2023 at 12:53 PM, Lrschutt said:

For a Board of Directors Meeting, can regular members silently sit in on the meeting? Can someone who is not a member come to the meeting? If there is an outsider who want to present something at the meeting, are there rules on how they enter and leave the meeting?

If the rules in RONR apply Non-members of the board may attend the meeting only with the permission of the Board.  They can enter and leave in a swan boat, if the Board permits it.  If they are permitted to attend, they may also be permitted to address the board, if the board approves by a majority vote.  They may even speak in debate if the board approves by a two-thirds vote.  But they may not vote under any circumstances, not even by a unanimous vote.

Check your bylaws for any rules that may supersede those above.

 

Edited August 17, 2023 at 05:02 PM by Gary Novosielski

[Lrschutt]

On 8/17/2023 at 12:59 PM, Gary Novosielski said:

f the bylaws are silent, then RONR provides that meetings must be called a "reasonable" time in advance.  When the meeting occurs, the rules for a quorum are the same as for any other meeting.  If the bylaws do not specify a quorum for Board meetings, then he quorum is a majority of the living, breathing members of the Board.

What is considered "reasonable" time? And majority for the quorum would be anything over 50%?

[Gary Novosielski]

On 8/17/2023 at 1:03 PM, Lrschutt said:

What is considered "reasonable" time? And majority for the quorum would be anything over 50%?

Reasonable is what a reasonable person would consider reasonable under the circumstances.  What might be reasonable for an association whose members all live in the same community might not be reasonable if the members were scattered around the globe.   It's up to your organization to decide, perhaps on a case-by-case basis, or to amend the bylaws to provide a definite time interval.

A majority is defined as more than half, yes.  A meeting can be called to order without a quorum, but it can't do much of anything except to try to get a quorum, or set a time to meet at some point when a quorum is more likely.  The bright side is that the minutes will be mercifully brief.