Reschedule Annual Meeting

[Guest Brenda R.]

Our Club gave notice of annual meeting 1/6 scheduled for tomorrow 1/20 in which elecrion of officers is on the agenda. Today, 1/19 there are numerous members who have reported they will be unable to attend.

Is this a legitimate reason to rea hedule the annual meeting?

What are legitimate reasons for a club to reschedule the annual meeting? And how soon would it need to be rescheduled?

[Josh Martin]

On 1/19/2024 at 2:06 PM, Guest Brenda R. said:

Our Club gave notice of annual meeting 1/6 scheduled for tomorrow 1/20 in which elecrion of officers is on the agenda. Today, 1/19 there are numerous members who have reported they will be unable to attend.

Is this a legitimate reason to reschedule the annual meeting?

What are legitimate reasons for a club to reschedule the annual meeting? 

Since notice has already been sent and the annual meeting is tomorrow, I am doubtful that there is any mechanism at this time to reschedule the annual meeting in advance of the meeting, regardless of the reason.

When the meeting actually occurs, however, the assembly is free to set an "adjourned meeting" for a later date and then adjourn to that date, if it wishes. This is entirely at the assembly's discretion, by majority vote, so it will be up to the assembly to determine what reasons are legitimate.

On 1/19/2024 at 2:06 PM, Guest Brenda R. said:

And how soon would it need to be rescheduled?

There is no fixed timeline, but generally there is important business that must be attended to at the annual meeting, so it would seem advisable to hold the adjourned meeting as soon as is practicable.

Edited January 19, 2024 at 08:33 PM by Josh Martin

[Guest Brenda R.]

Thank you!

[Atul Kapur]

I agree it should be held asap, but in any case the adjourned meeting must be held before the next regular meeting RONR (12th ed.) 9:17