Minute taking

[Guest Cindy C]

This is a smaller group which goes by their adopted Bylaws and if not addressed in the Bylaws Robert’s Rules prevail. A specially called meeting was held to confirm new appointments such as GSR/President, Treasurer, etc. so as to give authority to the President and Secretary to have their names added to the checking account.
Questions: 

1. Do the Minutes of the specially-called meeting need to reflect who was in attendance to vote?

2. Are the proposed President and Treasurer allowed to make motions and vote on their own nomination/appointment in order to get their names on various bank accounts?

[Josh Martin]

On 1/28/2024 at 8:54 AM, Guest Cindy C said:

1. Do the Minutes of the specially-called meeting need to reflect who was in attendance to vote?

No, unless your rules so provide. RONR does not require attendance to be recorded in the minutes.

On 1/28/2024 at 8:54 AM, Guest Cindy C said:

2. Are the proposed President and Treasurer allowed to make motions and vote on their own nomination/appointment in order to get their names on various bank accounts?

Yes. Candidates may vote for themselves for office.

"The rule on abstaining from voting on a question of direct personal interest does not mean that a member should not vote for himself for an office or other position to which members generally are eligible, or should not vote when other members are included with him in a motion. If a member never voted on a question affecting himself, it would be impossible for a society to vote to hold a banquet, or for the majority to prevent a small minority from preferring charges against them and suspending or expelling them (61, 63)." RONR (12th ed.) 45:5