Montion to accept minutes as read

[Guest TDM56]

Prior months minutes sent via E-Mail and read at board meeting.  Does the board make a motion or not?

[Gary Novosielski]

No motion is required.

Once the minutes are read, the chair asks "Are there any corrections to the minutes?"   

If no corrections are offered, the chair says, "If not, the minutes stand approved as read."   

If there are corrections, then they are handled one by one, (with a vote if there is disagreement), and once all are either agreed to or not, the chair says, "As there are no further corrections, the minutes stand approved as corrected."

There is no final vote on the minutes.  The only way to object to the language in the Secretary's draft is to offer a correction.  Failing to approve the minutes is not an option.

Edited February 23, 2024 at 11:18 PM by Gary Novosielski

[Guest Thank you]

Thank you for clarifying.  

[Atul Kapur]

On 2/23/2024 at 2:39 PM, Guest TDM56 said:

Prior months minutes sent via E-Mail and read at board meeting.

If they are distributed ahead of the next meeting, they do not need to be read at the meeting.  RONR (12th ed.) 41:9 says

Quote

... in organizations where copies of the minutes of each previous meeting as prepared by the secretary are sent to all members in advance, the chair announces that this has been done, and the actual reading of them aloud is omitted unless any member then requests that they be read.