Replacement of a Board Member

[Guest Robert B. Fish]

It would be improper to exclude any member from the debate you refer to.

Unless your bylaws say otherwise, the new board member assumes his/her position immediately upon election.

-Bob"

[Guest H.Wm.Mountcastle]

What's an "informal" meeting?"

[Guest Dorene]

I'm a member of this club and board also. I was thinking that one of you would ask something like that. I got me thinking, if it is a pre-arranged meeting of the board with a date, time and location set, wouldn't that make it a 'special meeting' since i"

[Guest H.Wm.Mountcastle]

>>wouldn't that make it a 'special meeting'<<

Not necessarily.

And since special meetings are called to deal with something that can't wait until the next regular meeting, what couldn't wait until later that same day?"

[Guest Dorene]

well, so far, this meeting is being planned for after the other meeting."

[Guest Dorene]

>> well, so far, this meeting is being planned for after the other meeting.<<

Reason being is that our meetings are being held in conjunction with other functions that we have no control over the time frame. So we are trying to fit t"

[Guest Gary c Tesser]

... So, what's an informal meeting?"

[Guest Dorene]

I guess I'm trying to figure that out too. Technically, by RR's there are only regular board meetings and special board meetings, correct? I have already asked if this informal meeting fell under the special meeting area and was told no. So then, it mus"

[Guest Gary c Tesser]

If it's just for discussion, with no business done, parliamentary procedure will not apply. It's equivalent to a bunch of friends having a discussion -- come to think of it, that's what it may actually be. You might want to conduct it in a park or a bar"

[Guest Dorene]

so way back to the original question posted by another member of our board.....would it be proper not to allow the new member of the board to attend this gathering?"

[Guest Thomas Ralph]

If it's a board meeting, then no, it would not be proper. All members of the board must be invited to board meetings."

[Guest H.Wm.Mountcastle]

And if it's not a board meeting, but just an informal gathering, the group can invite or exclude whomever it wants.

The moral of the story? Use the M-word with caution."

[Guest Trina]

> would it be proper not to allow the new member of the board to attend this gathering? <

If it's not a meeting in the parliamentary sense (no business conducted, no organizational decisions made), but just some of the members gathering to "

[Guest Dorene]

Well, I think all the bases have been covered. Thank you all."

[Guest Dorene]

Well, new bases are uncovered so to speak. The informal gathering that has been discussed in this thread is set for this weekend. However, a member has come forward and filed a formal complaint against the board member we were to be meeting with informa"

[Guest Dorene]

Also, could the President cancel the informal meeting/discussion on her own, or would the Board have to put it to a vote since they voted on it originally to hold the informal meeting/discussion."

[Guest H.Wm.Mountcastle]

If it's an informal gathering then (a) there's nothing to cancel and ( there shouldn't have been a board vote in the first place.

It's starting to sound less "informal" than first described."

[Guest Dorene]

Exactly. Is there some procedure in RR that would rescind or whatever word would be used to undo/cancel the vote that was taken to have the informal meeting of which there shouldn't have been a vote on?"

[Guest John M.]

>>Is there some procedure in RR that would rescind or whatever word would be used to undo/cancel the vote that was taken to have the informal meeting of which there shouldn't have been a vote on?<<

Yes, the board could rescind the mot"

[Guest Dorene]

>>>Yes, the board could rescind the motion to hold an informal meeting.<<<

We are having a regular board meeting before the informal meeting where I could propose to rescind. However I don't think the majority will agree."

[Guest Gary c Tesser]

That's an easy one. Sure."

[Guest H.Wm.Mountcastle]

>>We are having a regular board meeting before the informal meeting<<

This gathering should not be referred to as an "informal meeting". If it's not a regular meeting and not a special meeting then, as far as RONR is concern"

[Guest Dorene]

I understand that, but since that is how it has been referred to in this thread, I continued. Thank you for pointing out the technicality of the issue though."

[Guest Dorene]

Thank you for all the information on this topic. After all this, the board member has since resigned and solved the problems for the weekend at least. Will keep in mind the warning of how we use the 'M' word."

[Guest Gary c Tesser]

Also keep in mind the danger going overboard. A few weeks ago, someone phoned to invite me to lunch with some friends, mentioning the restaurant at which they'd be *_meeting_*, and I had to clamp my mouth shut."