Annual Meeting

[Guest Trina]

> Fiscal year is July 1 thru June 30. President wants an Annual meeting on June 10,2010.

Is this correct? <

Your bylaws should give some guidance on when/how to call your annual meeting. There is no default rule, and certainly the fisca"

[Guest H.Wm.Mountcastle]

The annual meeting takes place whenever the bylaws say it takes place. It is, typically, just one of several (monthly? quarterly?) regular meetings, but it's the one where elections are held and annual reports are given.

Note, too, that it's the "

[Guest Maria]

At our April annual meeting we had two directors to replace. Only one (new) received the proper affirmative vote. The other, who decided not to leave, was not voted upon. Isn't this vote necessary for both directors, even the one already on the board prev"

[Guest Trina]

Please start a new thread (use 'add new topic') with your new question - it's sufficiently different from Cam's question that it would be confusing to answer it here."

[Guest H.Wm.Mountcastle]

Yes. If your bylaws require a ballot vote then you must have one.

However, if they don't, and if there is only one nominee for a particular office (or only two nominees for two identical offices), the chair can simply declare the sole nominee(s) "

[Guest Cam]

The Bylaws say: "

The Annual Meeting shall be held during the month of June. Members will be notified

of the date of the Annual Meeting 3 weeks in advance of the meeting date. A quorum shall

constitute 2/3 of members in attendance."

[Guest Cam]

Exactly! In this case,the Board meets monthly and the Annual meeting is the ONLY member meeting each year."

[Guest Rob Elsman]

Now you know why bylaws should never be written in the passive voice. :)"

[Guest H.Wm.Mountcastle]

Well, I don't see any problem. Yet.

But keep a close eye on that quorum requirement. In a small organization, where nine of the eleven members serve on the board, a quorum requirement of two-thirds of the membership might be reasonable.

"

[Guest Cam]

And, it could happen, since this is a library group! Well, "Bylaws are made to be changed." I will carry the message.

Thanks"