Minutes

[grammaconnie]

Two board meetings were held back-to-back. Can the minutes of these two meetings be combined into a single document? Even if attendees are different? 7 board members, 4 members attended the 1st meeting and a different four members attended the second meeting?

[Trina]

Two board meetings were held back-to-back. Can the minutes of these two meetings be combined into a single document? Even if attendees are different? 7 board members, 4 members attended the 1st meeting and a different four members attended the second meeting?

Each meeting should have its own minutes. This would be true even if all the attendees were the same at the two meetings.

Each set of minutes is independently subject to correction and approval.

What exactly do you mean by 'single document'? One word processor file? One handout at the next meeting? I don't think those details matter that much, as long as it is clear that these are the minutes of two meetings, and that the approval of each is independent of the approval of the other.

[Kim Goldsworthy]

Two board meetings were held back-to-back.

Q. Can the minutes of these two meetings be combined into a single document?

Even if attendees are different? - 7 board members, 4 members attended the 1st meeting and a different four members attended the second meeting?

Wait a minute.

• If the second "sitting" was a continuation of the first "sitting", then you ought to produce only one set of minutes.

• If the 2nd meeting was dedicated to a different order of business, then it was truly a separate session, and the minutes ought to be separate.

So, I must ask, "How 'separate' or how 'back to back' were these two sittings of your board?"