Guest Maggie Posted January 28, 2011 at 10:00 PM Report Share Posted January 28, 2011 at 10:00 PM The board has approved the minutes and they have been posted. However, a member of the organization, not a board member, has noted an error in the minutes. How should the non-board member go about having the minutes corrected? Thank you. Link to comment Share on other sites More sharing options...
Tim Wynn Posted January 28, 2011 at 10:47 PM Report Share Posted January 28, 2011 at 10:47 PM The board has approved the minutes and they have been posted. However, a member of the organization, not a board member, has noted an error in the minutes. How should the non-board member go about having the minutes corrected? Thank you.Suggest it to the board, which can then make a motion to Amend Something Previously Adopted. See RONR(10th ed.), p. 293 - 299. Link to comment Share on other sites More sharing options...
hmtcastle Posted January 28, 2011 at 11:08 PM Report Share Posted January 28, 2011 at 11:08 PM Suggest it to the board, which can then make a motion to Amend Something Previously Adopted.Or, suggest it to a board member, who can then make a motion to Amend Something Previously Adopted. Link to comment Share on other sites More sharing options...
Guest m j w Posted January 29, 2011 at 06:51 PM Report Share Posted January 29, 2011 at 06:51 PM What if the minutes are lost prior to being approved by the board? How do the President of the organization handle this? Link to comment Share on other sites More sharing options...
David A Foulkes Posted January 29, 2011 at 06:58 PM Report Share Posted January 29, 2011 at 06:58 PM What if the minutes are lost prior to being approved by the board? How do the President of the organization handle this?Fire the secretary!Okay, seriously. I must assume you're not the same person as Maggie, the original poster, correct? Otherwise you could just look at the "posted" copy. So, for a start, what you'll need to do is get all the (board) members back together and try to recreate the minutes, as best as you can, from memory. Link to comment Share on other sites More sharing options...
Guest mjw Posted January 29, 2011 at 07:12 PM Report Share Posted January 29, 2011 at 07:12 PM Members are scattered around the state. Is there something in Roberts Rules of Order that addresses this situation of lost minutes? Link to comment Share on other sites More sharing options...
hmtcastle Posted January 29, 2011 at 07:16 PM Report Share Posted January 29, 2011 at 07:16 PM Members are scattered around the state. Is there something in Roberts Rules of Order that addresses this situation of lost minutes?No. But surely board members can talk to each other on the phone, and/or send e-mail messages. And eventually they'll have to get together for a meeting. So someone, anyone, can reconstruct the minutes as best he (or they) can. Then, at the next meeting, other members can offer any needed additions and corrections.And I'd say that the person who lost the minutes should be the one making the most effort to reconstruct them. Link to comment Share on other sites More sharing options...
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