Jamies

Boundaries of position

7 posts in this topic

Is it overstepping one's boundaries, if serving as Recording Secretary, to remind members of a board to review a document presented by another board member prior to the meeting so that it can be discussed? Would this be considered directing the minutes?

Thank you,

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24 minutes ago, Jamies said:

Is it overstepping one's boundaries, if serving as Recording Secretary, to remind members of a board to review a document presented by another board member prior to the meeting so that it can be discussed? Would this be considered directing the minutes?

Thank you,

I have no idea what is meant by "directing the minutes", but nothing that I know of suggests to me that there is anything wrong with the Recording Secretary or anyone else reminding board members to review a document prior to a meeting.

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22 hours ago, Jamies said:

I was perplexed by "directing the minutes" as well

So where'd it come from?  Were you accused of it?

(If so, can you ask the accuser what was meant by it?)

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19 hours ago, Guest Nancy N. said:

So where'd it come from?  Were you accused of it?

(If so, can you ask the accuser what was meant by it?)

They must have meant "directing the minuets." It's a common typo around here.

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On 7/7/2017 at 3:20 PM, Jamies said:

Is it overstepping one's boundaries, if serving as Recording Secretary, to remind members of a board to review a document presented by another board member prior to the meeting so that it can be discussed?

No, any member may remind the rest of the Board to review documents prior to a meeting, although that should be common sense.  But there is nothing in RONR to specifically allow a member to do so, or to stop them from doing so.  It is just a 'friendly reminder' as part of a discussion between two or more people outside a meeting.  Nothing wrong with that.

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Would this be considered directing the minutes?

As others have said, I have no idea what "Directing the Minutes" means.  Then again, only decisions made DURING a meeting go into the Minutes, not debate during a meeting, and discussions outside a meeting (either orally, by snail mail, by e-mail, or fax, or any other form of communication) should certainly not be contained in the Minutes.  Could it be that the Recording Secretary is putting too much information into the Minutes?

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