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Rev Ed

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  • Birthday August 19

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  1. And from how I interpret the original post, this is what I believe to be the way it would occur. It's far easier to remove a member when he/she isn't at the meeting. Especially under the default rights of the member to be present during the discussion and vote on his/her removal.
  2. You will need to read the By-laws about filling a vacancy. If there are no provisions then you need to hold a meeting to elect someone to fill the vacancy. If there are no provisions in the By-laws, then it is time to consider making the necessary changes. For example, the By-laws could read that "With the exception of the Officer of President, if a director or officer position becomes vacant due to death, resignation, or removal of office, the Board shall appoint someone to fill the vacancy until the next Annual General Meeting. Should the position of President become vacant, the Vice President shall become the President." I would also suggest that the Board create a policy whereby the Secretary, or another Board member, will automatically take over any duties of the Treasurer on a temporary basis between the time of the Treasurer's position becoming vacant and someone filling the position.
  3. I do not see why not. Of course, I do not recommend it. One or two non-members, who may expertise that would benefit's the Committee's work is one thing, but having the entire Committee made up of non-members makes me wonder why they would want to serve on the Committee even though they are not members of the organizations and why members would not volunteer to serve on the Committee. The Committee does not need its own set of By-laws (and why would it.) Just make it a Committee of the organization. Period.
  4. I quess the obvious question would be what your intent is with moving the previous question? Is it to pass the main motion without the amendment passing or is it to ensure the amendment passes?
  5. I am a Secretary of an organization where I collect a list of items that the members wish to have discussed/dealt with at a meeting. I then create an Agenda with those issues included. However, there is always an item listed as "New Business" just in case something last minute comes up. So, it is possible for what occurred here to happen under New Business.
  6. And this is why having the Immediate Past President on the Board because of the position is not always a good idea.
  7. Sometimes I wonder if organizations do not put too much responsibility on one position. Maybe some of the duties should/could be used assigned to another person, if possible.
  8. Then again, if no one spoke up, I guess the non-member was welcome by unanimous consent.
  9. Just as a heads up - no one else seems to have picked up on the word 'council.' If this is a town or city council, then sunshine rules may apply and non-members (i.e. citizens) may be allowed to attend meetings. Of course, the invitation to a meeting may also occur via unanimous consent. For some organizations, the Board may allow new members of the organization (not the Board) to attend a Board meeting as a way of introduction. Or there may be a special rule that allows the Chairman, in some circumstances, to invite non-members to attend. For example, if the Board has to approve new members of the organization, the Chairman may be authorized to invite potential new members to attend the Board meeting where they are discussing whether or not to accept the new member.
  10. Yes, the custom would count. But a motion would be more appropriate in my opinion. It would clarify the issue and could only be changed through a motion to amend something previously approved.
  11. Unless the entire membership is likely to be replaced, there should be some members who remember what happened at the meeting. The other option, if the entire membership is replaced, as in the case above, the new members could simply invite the old members to the meeting and discuss the Minutes with them. Once they are happy with the Minutes, the new members can officially approve the Minutes and the old members can depart the meeting (unless the meeting is open to non-members.)
  12. It's only common sense to ask a person before nominating him/her. Just too bad some organizations have to put it into the By-laws.
  13. I don't have my copy of RONR right at my finger tips, but I do recall something about the membership making the final decision on By-law interpretation. As such, the membership should do one of two things: 1) Make a decision as to how to interpret those two clauses. The simplest way would be to elect deacons who will agree with the interpretation. 2) Amend that By-laws to either specifically state what powers the Board has, or to remove the "final decision making body in matters of governance" clause. #2 is probably the better option. Make it clear who has authority over what. Or state something along the lines of "The Board shall day-to-day authority over the operation of the church, although the membership retains the right to make the final decision on all issues of the church." It might make it hard to find good candidates to be deacons if the membership can simply over rule them on any decision they make.
  14. There is no vote on the report from the Nominating Committee. But you hold an election, and only candidates who receive a majority vote gets elected.
  15. Rev Ed

    elections

    Yes, ranked ballots are the same as preferential ballots. And yes, I am aware that either option must be placed into the By-laws. The one organization did so.
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