Chris Harrison

Email is not the same as "U.S. postal service communication" so it sounds like the latest that something was sent out was 9 days before.  Of course even if it was sent out 10 days before one could question when does the 10 days start?  From when it was sent out (how can that be proved?)?  From the postmark?  From when the piece of mail was delivered to the member?

Triplicate post.

Duplicate post.

Do your bylaws specifically authorize electronic voting?

No but a member should raise a Point of Order without regard to its normal timeliness requirement citing RONR p. 251 (e).

Check the bylaws because unless Emergency Meeting are specifically authorized (for the Executive Board) you can't have them (RONR p. 92 ll. 9-10).

Nothing in RONR would prevent it.

Your narrative is a bit confusing so let me see if I have this correct.

1)The Committee (A) previously had voted to borrow money from the other entity (B) and would pay B back within a calendar year. AND...

2) In a later meeting of A a member made a motion to renege on the money A owed B.

Or is the money being borrowed coming from A so the motion in controversy is to forgive B's debt.

A member could have moved to postpone consideration of the question until the next meeting so all members could be made aware of and have a chance to participate in the decision but there is no obligation on the assembly to do so.  With a few exceptions (which would be located in your bylaws) a member who is not at a meeting is entrusting the members who showed up to make decisions in the name of the organization and no prior notice of what is going to happen is required.  However, in cases such as Amend Something Previously Adopted (which is what your situation is) the assembly pays a price for making a decision without giving absent members previous notice.  Instead of the normal majority vote required to adopt the motion they would need a 2/3 vote or a majority of the ENTIRE membership to adopt it (see RONR pp. 305-310).

Are you asking how the minutes are approved?  If so see RONR pp. 473-475.  If that wasn't your question can you please clarify?

Also, if his intent is to move to amend the bylaws make sure any notice requirements are being followed (check the section in the bylaws regarding their amendment for those details).

See RONR pp. 305-310.

Yes.

29 minutes ago, Guest NGO Exec Director said:

Another Board member has stepped forward to do the job while the elected one recovers.  Fellow Board members seem fine with this but just wanted to make sure this is ok.

No.  The current Treasurer needs to either resign or be removed from office then the Board member can be elected Treasurer.  What you can do is after the current Treasurer recovers the newly elected one can resign and the current one can be elected back in office.

Unless your bylaws specify a mechanism for appointing/electing an "interim Treasurer" (do they allow the Treasurer to delegate his authority to another?) you will unfortunately have to either remove the Treasurer and elect someone to fill the remainder of the term or hope that he or she will be able to fulfill his or her duties soon.  In other words, if the bylaws don't provide for an "interim Treasurer" then no such creature exists.

I can't really speak to how long the 2016 salary would be binding (it depends on the exact wording of the motion setting it).  As for the 2017 salary only members of the body which is meeting have a right to attend the meetings so if the person's family refuses to leave you can politely insist they leave.  If they continue to refuse to leave you all in theory could call the police and have them removed though the police may be hesitant to get involved unless the organization is willing to press charges if necessary.  However, if the recalcitrant family were to have it "suggested" to them that this person may have their salary cut 10% that may give them the added incentive to leave so you can conduct your business. 

You are correct that the Invocation should be first (RONR p. 360 ll. 32-34).  RONR doesn't specify whether the singing of the National Anthem should be before reciting the Pledge of Allegiance although pages 360-361 do mention the Anthem before the Pledge so take that however you may. 

Technically speaking there is no rule in RONR that absolutely REQUIRES he either have someone else from the Committee give the report or turn over the Chair to a Chair pro tem while he gives the Committee's report (unless the members Suspend the Rules to have someone else preside).  However, if he feels so strongly about the Committee's business that he doesn't feel that he can delegate the responsibility to someone else to make the report he should turn over the Chair to someone else (see RONR pp. 452-453 for details).

It ultimately is up to you all to interpret those bylaws but you may want to check out RONR  pp. 307-308 regarding Scope of Notice.

RONR doesn't answer your question.

Do the bylaws require a resignation be put in writing?  If not I don't see the issue.  The President appointed the Treasurer to Chair the Committee EFFECTIVE March 1 and Member T will take over as Treasurer EFFECTIVE March 1.  So when he takes over the Committee on March 1 he would no longer be Treasurer.

15 minutes ago, Guest Johnny Williams said:

Can one take Pictures at meetings in library and upload to Face Book ?

RONR doesn't prohibit it though the organization's rules may.

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Can one take pictures at public gathering and upload to Face Book ?

If there isn't a meeting of the organization then RONR wouldn't apply.  If there is a meeting going on then see above answer.

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When can you not take pictures and upload to social media ?

When you don't have internet access (?)

Duplicate post.

Unless your bylaws say otherwise the Board is subordinate to the General Membership so the Chair would be free to introduce the motion.  However, see FAQ #1.

The bill was validly adopted unless your rules say otherwise.  See Official Interpretation 2006-18.